Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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November 15, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Donna Schulze, and Travis Long of JHA Companies.
     The minutes of October 18th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for November 15th was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has been piling up the cinders and clearing up fallen trees.

OLD BUSINESS: None

NEW BUSINESS:
     A quote was received from Lindsey Equipment for a John Deere Z930M mower at the Costars price of $10,693.50. The plan is to use the machine at the park and also the sewer plant and township building next year. A motion was made by Rex, second by Payne to purchase this mower from Lindsey Equipment. Motion carried by three yes votes.
     A motion was made by Walker, second by Payne to advertise the 2023 Budget is available for public inspection. Motion carried by three yes votes.


SEWER:
     Travis Long opened the bids that were electronically submitted for the sewer plant upgrade project. The bidders were Pact Two, LLC at $1,531,000; Pioneer Construction Co. Inc. at $1,247,280; and Linde Corporation at $1,358,796.
     Based on his preliminary evaluation and experience with the companies involved, he recommended a conditional approval of the low bidder and was pleased that all bids came in lower than the JHA construction estimate of $1,565,900. A motion was made by Walker, second by Payne to conditionally approve the bid of $1,247,280 from Pioneer Construction Co. Inc. pending further review of the documents by the engineer and solicitor. Motion carried by three yes votes.
     Once all the paperwork is in order and settlement is made with PennVEST, construction should be able to start next spring and be finished by fall. Travis also gave an update that the owner of the commercial development at the Gibson exit is still evaluating options for sewer.

CORRESPONDENCE:
     An invitation was received to attend the Susq. County hazard mitigation plan meeting on November 30, 2022 at 4 or 7 pm at the public safety building.
     A donation request was received from Susq. County Interfaith for the upcoming holiday season. The supervisors will instead try to donate to help a need in the township.

PUBLIC COMMENTS:
     The pavilion at the park for the Eagle Scout project has been completed. Some engineering and environmental permits are being worked on before the grant project gets underway.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:38 PM.

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October 18, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Peg Smith, and Gus Ferrara.
     The minutes of September 20th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for October 18th was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew is working on cleaning leaves and debris out of pipes and ditches.

OLD BUSINESS: None

NEW BUSINESS:
     A quote was received from Sheridan Electric to replace the lights in the shop with LED wall packs and to add a row down the middle of the ceiling. A motion was made by Payne, second by Rex to accept the quote in the amount of $2,200. Motion carried by three yes votes.
     A motion was made by Walker, second by Payne to adopt Resolution #5-22 - Tax Collector property tax penalty waiver. Motion carried by three yes votes. A motion was made by Walker, second by Rex to adopt Resolution #6-22 - 2022 Budget Modifications. Motion carried by three yes votes.

SEWER:
     The supervisors approved another extension of the line of credit with Peoples Bank to have time to prepare all the documents needed to transition the balance owed over to a term loan. After a review of the budget and some discussion over the possible options, the following decisions were made. A motion was made by Walker, second by Payne to use $49,130 of American Rescue Plan funds and $214,103 of Impact Fee funds to lower the balance owed on the line of credit. Motion carried by three yes votes.
     A motion was made by Walker, second by Rex to apply for a $400,000 loan with a term of 15 years at an interest rate of 4.29%. Motion carried by three yes votes.
     The pumps that were ordered back in April for the Harford Fairgrounds still have not come in and the holding tank needs to be emptied out before the cold weather arrives. The township road crew worked to improve the access road to the tank so that Hallstead Sanitary trucks can get in and transport the sewage down to the treatment plant.

CORRESPONDENCE:
     A thank you letter was received from the Area Agency on Aging for the township's recent donation.

PUBLIC COMMENTS:
     Gus Ferrara thanked the supervisors for adopting the ordinance for the volunteer service credit program to help the emergency responders. Supervisor Walker said it was a way to show appreciation to all the volunteers for their service to the community.
     Solicitor Hailstone is checking into the deed for the triangle in town and what restrictions there are if the township is able to obtain the property.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:48 PM.

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September 20, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jaime Hailstone. Visitors present were Ted Brewster, Donna Schulze, and Dana Empet.
     The minutes of August 23rd were reviewed and accepted on a motion by Rex, second by Payne. Motion carried by two yes votes; Walker abstained as he was not present at the meeting. The bill list for September 20th was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has almost finished up grading the roads and will be working to get the equipment ready for the winter season.

OLD BUSINESS: None

NEW BUSINESS:
     A motion was made by Walker, second by Payne to adopt Ordinance #54 - Volunteer Service Credit Program. Motion carried by three yes votes. The amounts are set at 20% of the township portion of the real estate property tax and up to $100 credit on the earned income tax.
     The supervisors reviewed and approved an addition to lands for Grimes on Upper Podunk Road. They also set budget workshops for October 11 and 25 at 5 pm.

SEWER:
     The supervisors discussed refinancing the line of credit with Peoples Bank that had been opened when the upgrade project was originally started with USDA. The balance owed is $846,101, most of which is the old debt the sewer system had previously. PennVEST has determined that most of this amount is ineligible to be rolled into their funding offer. The only part they will allow is what was spent on engineering fees, leaving a balance of $678,527 that needs to be addressed. Peoples Bank can transition this over into a 20 yr. term loan but the interest rate is going to be higher than the 1% offer from PennVEST. Because of this and that the sewer system will have to make two loan payments, the amount left to refinance with Peoples should be as low as possible. One possibility may be to use a chunk of impact fee money and some of the American Rescue Plan funding to lower the principal amount of the debt. This will be discussed further at the upcoming budget workshops to finalize numbers and interest rates.

CORRESPONDENCE:
     An invitation was received for the Susquehanna County Township Officials convention to be held on Thursday, October 20, starting at 2 PM at the Montrose Bible Conference.

PUBLIC COMMENTS:
     Dana Empet, the secretary of the Municipal Authority, announced that the state has approved their grant application for the park and awarded funding in the amount of $249,700 which will be matched with township funds. Some of the grant prework is being done now so that things can get moving with the grant early next year. The survey has been completed and JHA Companies has submitted a proposal to do NPDES permitting through DEP and the county conservation district. A motion was made by Walker, second by Rex to allocate the amount of $20,000 out of the prework funding to use for engineering fees as needed. Motion carried by three yes votes.
     Dana also mentioned that the hydroblox to fix drainage issues will be coming in shortly to be installed and that the pavilion kit is ready to be picked up for Alex's Eagle Scout project. Solicitor Hailstone will provide liability waivers to be signed by the volunteers.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:57 PM.

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August 23, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Vice-Chairman Robert Rex at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Walker was absent due to illness. Visitors present were Ted Brewster, Gus Ferrara, Donna Schulze, Peg Smith, and Travis Long, Chad Reid, and Irina Hott of JHA Companies.
     The minutes of July 19th were reviewed and accepted on a motion by Rex, second by Payne. Motion carried by two yes votes. The bill list for August 23rd was approved as printed on a motion by Rex, second by Payne. Motion carried by two yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has been grading and mowing in Section 2.

OLD BUSINESS:
     The supervisors reviewed the ordinance that was drafted by Solicitor Hailstone for the volunteer firefighter tax credit program. A motion was made by Rex, second by Payne to advertise the ordinance for public comment and adoption at next month's meeting. Motion carried by two yes votes.

NEW BUSINESS:
     A letter was received from the Area Agency on Aging requesting donations to help support their services to the elderly. A motion was made by Rex, second by Payne to approve the amount of $200. Motion carried by two yes votes.

SEWER:
     Travis Long with JHA Companies gave an update on the sewer plant project. PennVEST has awarded funding in the amount of $2,100,000 at a 1% fixed interest rate for a 20 year 3 month term. The bid documents will be placed on the PennBid website for a thirty day period and then can be opened and awarded at the October meeting.
     Once all documents have been compiled and uploaded, the settlement can occur on December 7th. Construction can begin in the spring and should be wrapped up next fall. The results of the project will be to have a dependable system that remains in compliance with DEP regulations and to make operations more cost efficient.

PUBLIC COMMENTS:
     Peg Smith asked about a property in town that is being renovated and going to use water and sewer service again.

     A motion was made by Rex and seconded by Payne to adjourn the meeting at 7:30 PM.

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July 19, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Gus Ferrara, and Donna Schulze.
     The minutes of June 28th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for July 19th was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew is working on grading in Section 1. Lots of calcium is being spread as the weather has been very dry.

OLD BUSINESS:
     Solicitor Hailstone was expected to arrive late to discuss the draft ordinance for the volunteer firefighter tax credit program, but he was not able to come so it will wait until next month.

NEW BUSINESS:
     The supervisors approved the sewage facilities planning application for the line extension to service the new commercial development at the Gibson exit. They also agreed to change the next meeting from August 16 to August 23 to not conflict with the Harford Fair.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:10 PM.

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June 28, 2022

     The rescheduled regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker (attending virtually) at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jaime Hailstone. Visitors present were Ted Brewster, Gus Ferrara, Dan Farnham, Peg Smith, Roger and Mary Whitaker, Ron Whitaker, Scott Muller, and Gary Housel.
     The minutes of April 26th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes; Rex abstained as he was not present at that meeting. The minutes of May 19th were reviewed and accepted on a motion by Payne, second by Rex. Motion carried by two yes votes; Walker abstained as he was not present at that meeting. The bill list for June 28th was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has almost finished grading in Section 3 and will then move on to Section 1.
     A motion was made by Payne, second by Rex to approve a quote from Wayco to pave the driveway entrance at a cost of $17,063.00. Motion carried by three yes votes.
     A motion was made by Rex, second by Payne to approve a quote from Wayco to pave the parking area by the new building at a cost of $10,789.80. Motion carried by three yes votes.

OLD BUSINESS:
     Solicitor Hailstone is working on a draft ordinance for the volunteer firefighter tax credit program.
     The supervisors will need to determine some of the options and it will be discussed further next month.
     The Harford Fair funding request was brought up again and the supervisors felt that since the fair was given money previously, that the second round of funding should mostly be spent on water system upgrades that are badly needed. A motion was made by Walker, second by Payne to deny the request at this time. Motion carried by three yes votes.

NEW BUSINESS:
     The supervisors approved a subdivision for Rought on Plank Road.

CORRESPONDENCE:
     An invitation was received from the Susquehanna County Conservation District to attend a legislative conservation tour throughout the county on September 8, 2022.
     Solicitor Hailstone mentioned he will prepare liability waivers to be signed by people who are involved with the Eagle Scout pavilion project.

PUBLIC COMMENTS:
     Several residents in attendance voiced their concerns about the number of rundown properties in town. Some houses have garbage piled up, boarded windows, uncut grass, and other problems. In the past, letters have been sent to some property owners to clean up, but sometimes it is hard to reach the owner. There is a property maintenance code that the township could adopt and then hire an officer to enforce it. The supervisors will do what they can to try to improve the situation.
     Dan Farnham explained the problems with the water system over Memorial Day weekend. The control box failed, the contactor went wrong, and the float stopped working. Supervisor Walker thanked Dan for all his time and work to make the repairs.
     There are also issues with curb stops, many of which need to be replaced, and finding storage for extra parts and tools. The supervisors gave the okay to begin work on the worst three curb stops and may use the old township office space to store water equipment.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:55 PM.

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May 19, 2022

     The rescheduled regular meeting of the Harford Township Supervisors was called to order in the township office by Vice-Chairman Robert Rex at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings, Supervisor Walker was out of town. Visitors present were Ted Brewster, Dale Empet, Alex Empet, and Gus Ferrara.
     The minutes of April 26th were tabled as there were not enough votes present to approve. The bill list for May 19th was approved as printed on a motion by Rex, second by Payne. Motion carried by two yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew had prepared the intersections for paving and then added material to the edges afterwards. They will soon be able to start grading and will be applying calcium to control the dust.

OLD BUSINESS:
     A motion was made Rex, second by Payne to purchase the framed aerial picture at a cost of $195. Motion carried by two yes votes. The township cleanup will be run as usual since no outside vendors responded. A motion was made by Rex, second by Payne to advertise for cleanup the week of June 27th at a price to be determined. Motion carried by two yes votes.
     The volunteer firefighter tax credit program was discussed again. A list of criteria was drawn up and it appears that around 20 members could be eligible for a tax credit. The information will be sent to the township solicitor for review as an ordinance would need to be drawn up. The Harford Fair funding request was again tabled until the next installment is received.

NEW BUSINESS:
     Wayco Inc. was asked for price quotes on paving the parking lot section by the new township building and part of the driveway. There was some confusion about the size of area so the representative will be contacted to clarify how much is going to be paved.
     The supervisors reviewed a subdivision for Morales on Bartholomew Road and had no objections. A motion was made by Rex, second by Payne to change next month's meeting to June 28th. Motion carried by two yes votes.

SEWER:
     The second pump at the Harford Fairgrounds is no longer working and may have been damaged by a sharp metal object down in the tank. The recommendation of the sewer system operator is to drain the tank completely to fix any problems before the new pumps are put in. It still will be about 6 weeks until the pumps come in and the cost to empty the tank can be shared between the township and the fair.
     Alex Empet gave an update on his Eagle Scout project for a pavilion at the park. He has gotten price quotes for around $16,000 or up to $20,000 with a metal roof. A motion was made by Rex, second by Payne for the township to contribute 25% of the cost as a down payment. Motion carried by two yes votes. The rest of the cost may come from fundraising and donations. The Harford Municipal Authority also had an estimate from McLane and Associates to prepare the official plan and bidding documents for the pre-work phase of the project.

PUBLIC COMMENTS: None

     A motion was made by Rex and seconded by Payne to adjourn the meeting at 7:37 PM.

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April 26, 2022

     The rescheduled regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings, Supervisor Rex was absent due to the PSATS Convention. Visitors present were Ted Brewster, Dana Empet, Alex Empet, Shawn Krause, Joe Cowan, and Gus Ferrara.
     The minutes of March 15th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list for April 19th was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew had been busy plowing roads and cleaning up fallen trees from last week's spring snowstorm. Power was out for 3-4 days and thankfully the newly installed generator kept water supplied to town. The paving project from last fall should be starting as soon as the weather improves. A motion was made by Payne, second by Walker to use Suit-Kote as a supplier of liquid calcium this year at a price match to the quote Vestal Asphalt had given. Motion carried by two yes votes.

OLD BUSINESS: None

NEW BUSINESS:
     The 2021 Audit has been completed and all records were found to be in order. Two items questioned were the $200 donation given to the Harford Congregational Church for their golf tournament and not having a starting or ending balance for the amount of fuel in the tank. A framed aerial picture of the town is available to purchase, but the supervisors decided to table the decision until next month. Bulldogge Disposal will be contacted to pick up the trash piles for spring cleanup day this year on a date to be determined.
     Gus Ferrara presented information on Act 172 of 2016 regarding a tax credit for volunteer firefighters. The township could set up a program to refund up to 20% of the municipal real estate tax for an occupied residence or give a flat amount off of the municipal portion of the earned income tax. The volunteer would have to meet certain criteria established by the fire company to be eligible and complete forms to apply for the credit. The supervisors will review the information and consider the idea.
     The Harford Fair has put in a request for American Rescue Plan funds in the amount of $18,115 to help with increased cleaning supplies, gloves for workers, and a rebuild of the public address system. The supervisors decided to table the request to get input from the full board.

SEWER:
     The pumps at the Harford Fairgrounds need to be replaced. One pump is no longer working and the second one is having some difficulties. A price quote was given in the amount of $2,939 for each one. A motion was made by Walker, second by Payne to purchase one pump with American Rescue Plan funds and pay for the second pump out of the sewer account. Motion carried by two yes votes. The regular grinder pumps in stock have all been used. A motion was made by Walker, second by Payne to purchase two more pumps to have on hand. Motion carried by two yes votes.
     Dana Empet gave a progress update for the Harford Municipal Authority. Some of the pre-work items are starting to get underway such as the property survey, an electric connection, and tree removal. She also plans to apply for a $10,000 grant from the Endless Mountains Heritage Region to be used for the wetlands part of the pre-work. Alex Empet requested approval for his proposed Eagle Scout project working on a pavilion for the park. The supervisors are in favor of doing the project after checking with the township solicitor on liability issues.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:57 PM.

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March 15, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Brad Millard, Josh Olivo, Rick Masters, Shawn Krause, Dana Empet, Erika Gething, Joe Cowan, Michael & Ellen Aherne, Chris Tracy, Gus Ferrara, Jim Decoe, and John Devine.
     The minutes of February 15th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None
     The supervisors agreed to move forward with the grant applications discussed last month. A motion was made by Walker, second by Rex to approve Resolution #2-22 requesting a grant of $169,067 to purchase a dump truck with plow and spreader. Motion carried by three yes votes. A motion was made by Walker, second by Rex to approve Resolution #3-22 requesting a grant of $538,160 to be used for the Susquehanna County Recreation Center. Motion carried by three yes votes.

ROAD REPORT:
     Upon placing orders for the new equipment, it was found that prices have increased from the older quotes that were previously given. A motion was made by Payne, second by Rex to approve an increase for the loader mower attachment in the amount of $10,562.29. Motion carried by three yes votes. A motion was made by Payne, second by Rex to approve an increase for the Freightliner truck in the amount of $2,808. Motion carried by three yes votes. The supervisors also reviewed dump body quotes from John Bonham Road Equipment with two different spreader options. A motion was made by Payne, second by Rex to accept the removable spreader quote in the amount of $60,780. Motion carried by three yes votes. Bids were opened for the items advertised last month with the following results:

Fuel:
Ace Robbins Gasoline $0.15 over rack per gallon (Rack 3/7/22 $3.50)
On Road Diesel $0.15 over rack per gallon (Rack 3/7/22 $4.45)
Winter Additive $0.03 per gallon
Mirabito EnergyGasoline $0.125 over base rack per gallon
On Road Diesel $0.125 over base rack per gallon
Winter Additive $0.03 per gallon
A motion was made by Walker, second by Rex to accept bids from both suppliers. Motion carried by three yes votes.


Dust Control:
Suit-Kote CorpLiquid Calcium - Bid not received
Vestal AsphaltLiquid Calcium $1.079/gallon to twp, $1.239/gallon on roads
2000 gallon min. order, $200/hr. if spray time exceeds 3 hrs.
A motion was made by Payne, second by Rex to accept the bid from Vestal Asphalt. Motion carried by three yes votes.


Trucking:
Tompkins Enterprises$90/hr. for tri-axle
Diaz Stone & Pallet$100/hr. for tri-axle
Barhite Excavating$110/hr. for tri-axle, $105/hr. for tandem axle
A motion was made by Walker, second by Rex to accept all bids to be used as needed. Motion carried by three yes votes.


Road Materials:

Lopke Rock Products -
Half Inch Minus$5.00 FOB, $12.00 as directed.
6 - 8 Inch Minus$7.00 FOB, $13.00 as directed.
2A Stone$7.50 FOB, $13.50 as directed.
R3 Rock$13.50 FOB, $19.50 as directed.
R6 Rock$20.00 FOB, $26.00 as directed.
Anti-skid #67$17.00 FOB, $23.00 as directed.
#57 or 8's$13.50 FOB, $19.50 as directed.

New Enterprise Stone -
Half Inch Minus$10.75 FOB, $16.70 stockpile, $16.70 as directed.
6 - 8 Inch Minus$14.75 FOB, $20.70 stockpile, $20.70 as directed.
2A Stone$8.55 FOB, $14.50 stockpile, $14.50 as directed.
R3 Rock$12.55 FOB, $18.50 stockpile, $18.50 as directed.
R4 Rock$12.55 FOB, $18.50 stockpile, $18.50 as directed.
R6 Rock$15.85 FOB, $24.80 stockpile, $24.80 as directed.
Anti-skid #67$12.90 FOB, $18.85 stockpile, $18.85 as directed.
H&K Hilltop Quarry -
Half Inch Minus$8.76 FOB, $20.12 job site.
6 - 8 Inch Minus No Bid
2A Stone$6.25 FOB, $17.61 job site.
R3 Rock$12.45 FOB, $23.81 job site.
R4 Rock$15.45 FOB, $27.56 job site.
R6 Rock$20.60 FOB, $35.96 job site.
Anti-skid #67$10.20 FOB, $21.56 job site.
Wayco Inc -
Half Inch Minus$13.25 FOB, $30.15 job site, $30.30 as directed.
6 - 8 Inch MinusNo Bid
2A Stone$7.00 FOB, $23.90 job site, $24.25 as directed.
R3 Rock$15.00 FOB, $31.90 job site, 32.00 as directed.
R4 Rock$16.00 FOB, $32.90 job site, $33.00 as directed.
R6 Rock$19.00 FOB, $36.00 job site, $36.25 as directed.
Anti-skid #67 No Bid
A motion was made by Walker, second by Payne to award the bid to all suppliers. Motion carried by three yes votes.

OLD BUSINESS:
     No other bids were received for roof/siding repairs to the storage building. Wodock Construction will be contacted to see if they have an updated price.

NEW BUSINESS:
     The members of the Harford Municipal Authority presented the conceptual plan for the ballfield area. Features include walking trails, a playground, pavilion, soccer field, basketball court, and rain gardens. The plan will consist of pre-work that the township can do to improve drainage, clear trees, build up a road surface, and have water, sewer, and electric service installed; Phase 1 which will be completed using matching funds between the township and state DCNR grant; and Phase 2 to be added later on with other possible grants and donations.
     A motion was made by Walker, second by Rex to approve Resolution #4-22 to submit the DCNR grant application. Motion carried by three yes votes. A motion was made by Rex, second by Walker to commit $250,000 for the township share of matching funds for the grant, with $150,000 coming from the special CD savings account and $100,000 coming from the impact fee account. Motion carried by three yes votes. A motion was made by Walker, second by Rex to appoint Carolyn Jennings as project coordinator for the grant. Motion carried by three yes votes.

PUBLIC COMMENTS:
     Gus Ferrara asked for the road crew to go to North Harmony Road and clear material out of the ditches that was plowed in there from the last snowstorm.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:52 PM.

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February 15, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Brad Millard, Peg Smith, and John Devine.
     The minutes of the January 3rd reorganization meeting were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The minutes of the January 3rd regular meeting were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for February 15th was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None
     Brad Millard of the Harford Municipal Authority gave a progress update on their work to improve the ballfield area. They have put out a public survey to get a better understanding of what people want. They also have consulted with an engineering firm to come up with possible designs and to find a way to add more parking. A complete property survey will need to be done and options are being looked at to add electric, water, and sewer. They plan to apply for a state grant in the next few months to hopefully secure more funding for the project.
     John Devine attended on behalf of the Susquehanna County Recreation Center to explain a local share grant from state gaming revenue. He is preparing an application for funding to purchase gym equipment for the center. The township would need to pass a resolution and be listed as the applicant since the grant goes through the municipality. The township could also make its own application for funds to purchase a new truck.

ROAD REPORT:
     Two bids were received for tree trimming. Top Notch Tree Care provided the following prices: $500/hr. for high volume ash tree takedowns with an Altec grapple crane, $500/hr. for 24/7 emergency response, $300/hr. for limb trimming over roads, and $200/hr. for ISA certified arborist consulting with documentation reports. Old School Tree Service gave a price of $275/hr. for a 60’ bucket truck with chipper and a 2-3 man crew. A motion was made by Walker, second by Rex to accept both bids. Motion carried by three yes votes.
     A quote was received from Sherwood Freightliner for a new, non-CDL truck at the Costars price of $106,331 with around 180 days wait for delivery. After some discussion, a motion was made by Payne, second by Rex to purchase the truck. Motion carried by three yes votes. A quote was received from Stephenson Equipment for a mower attachment for the loader at the Costars price of $100,212 which also has a wait of about six months. A motion was made by Payne, second by Rex to purchase the mower attachment. Motion carried by three yes votes.
     A motion was made by Payne, second by Rex to approve the following list of materials for bidding: 200 tons of half-inch minus, 2000 tons of six to eight-inch minus, 10,000 tons of 2A, 500 tons of R3, 1500 tons of R4, 300 tons of R6, 4000 tons of #67 anti-skid, 80,000 gallons of liquid calcium, 9000 gallons of on-road diesel fuel, 1500 gallons of gasoline, and tri-axle or tandem axle trucks for general hauling at an hourly rate. Motion carried by three yes votes.

OLD BUSINESS:
     One bid was received for roof/siding repairs to the storage building. Wodock Construction gave a price of $20,585 to complete the work. The supervisors decided to table the bid and see if another price can be obtained for comparison.
     A motion was made by Walker, second by Rex to approve the amount of $480 from American Rescue Plan funds to be used for water bill assistance for one customer. Motion carried by three yes votes. A request was received from the Harford Volunteer Fire Company for assistance to purchase personal protective equipment for first responders in the amount of $701. A motion was made by Walker, second by Rex to approve this request. Motion carried by three yes votes.

NEW BUSINESS:
     A subdivision application was received for the transfer of land from Mt. View School District to the Susquehanna County Recreation Center. The center is planning to drill a new well that can be shared with the school, hook up to the school's existing sewage treatment plant, and seek to have infrastructure added to be able to use natural gas. The supervisors had no objections to the proposal and will contact the sewage enforcement officer for his opinion. A motion was made by Walker, second by Payne to approve the list of fund raising activities submitted by the fire company as it relates to workers comp coverage. Motion carried by three yes votes.

SEWER:
     A motion was made by Walker, second by Payne to approve Resolution #1-22 to submit a financial application to PennVEST for the sewer plant improvement project. Motion carried by three yes votes. The supervisors also signed a letter of responsibility to follow program guidelines.

CORRESPONDENCE:
     A donation request was received from the Susquehanna County Conservation District for their Envirothon program for high school students. A motion was made by Walker, second by Rex to donate $200. Motion carried by three yes votes.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:22 PM.

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January 3, 2022

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:10 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster and Jeff Kyle.
     The minutes of December 14th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 3rd was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None
     Jeff Kyle with DGK Insurance reviewed the renewal of the township’s policy and answered questions about the coverages.

ROAD REPORT:
     Supervisor Payne reported that the road crew has been moving things into the new building. A motion was made by Payne, second by Walker to advertise for bids on tree trimming. Motion carried by three yes votes.

OLD BUSINESS:
     Estabrook Excavating has completed the repairs by Decker Court. A motion was made by Walker, second by Rex to approve the amount of $780 from American Rescue Plan funds to be used for water/sewer bill assistance for one customer. Motion carried by three yes votes.

NEW BUSINESS:
     A motion was made by Walker, second by Payne to appoint Shawn Krause to replace Rob Supancik on the Harford Municipal Authority, which all members had approved. Motion carried by three yes votes.
     The supervisors approved and signed the contract with Harford Volunteer Fire Company to renew service for another year with the same terms.
     A motion was made by Payne, second by Walker to advertise for proposals on roof/siding repairs to the storage building out back. Motion carried by three yes votes.

SEWER:
     A motion was made by Walker, second by Payne to purchase three grinder pumps at the request of the plant operator. Motion carried by three yes votes.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:55 PM.

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January 3, 2022

The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the new township office building.

A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Rex. Motion carried by two yes votes, Payne abstained.

A motion to appoint Rob Rex as Temporary Secretary was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

A motion to nominate Dustin Walker as 2022 Chairman of the Board was made by Payne, second by Rex. Motion carried by two yes votes, Walker abstained.

A motion to nominate Rob Rex as 2022 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Rex. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.

A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Payne. Motion carried by three yes votes. Compensation will be set at an Executive Session.

The supervisors recognized road crew employees currently serving – Jerry Belotti and Matt Smith as full-time and Rich Tomlinson and Rick Moser as part-time. Compensation will be set at an Executive Session.

A motion to set the Treasurer's Bond for 2022 at $2,000,000 was made by Walker, second by Payne. Motion carried by three yes votes.

A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jaime Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.

The appointment of the Chairman of the Vacancy Board was tabled for now.

A motion to appoint Brad Millard to the Harford Municipal Authority for a 5 yr. term was made by Walker, second by Payne. Motion carried by three yes votes.

A motion to keep Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Payne. Motion carried by three yes votes.

A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Rex. Motion carried by three yes votes.

A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday after, Christmas Day, and New Years Day was made by Walker, second by Payne. Motion carried by three yes votes.

A motion to certify Rob Rex as the voting delegate to the State Convention was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

Old Business: None

Public Comments: None

The reorganization meeting closed at 7:09 PM.

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