Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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Select meeting date for 2021:

January 4 (Reorganization)   January 19   February 16    March 16   April 20

April 20, 2021

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Peg Smith, Donna Schulze, Joe Cowan, Dale Ferger, Michael Aherne, and Josh Olivo.
     The minutes of March 16th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has filled the cinder shed and has done some drainage work at the ballfield. The equipment will be ready for the summer roadwork once the calcium spray tank is installed. A motion was made by Walker, second by Payne to sell the 2010 Volvo truck with plow & spreader to Ararat Township for $70,000. Motion carried by three yes votes.

OLD BUSINESS:
     Another ad will be placed to request bids for tree trimming work. The request for bids on the new office building will have to wait until engineering plans are prepared.

NEW BUSINESS:
     The supervisors approved an assessment permit for Joe & Rebecca Mordent on Tannery St. for an agricultural building, a driveway permit for Jason Marvin on Stearns Road, and a subdivision for Gary Housel on Cottage Lane.
     A motion was made by Walker, second by Payne to appoint Josh Olivo and Rick Masters to fill open seats on the Harford Municipal Authority. Motion carried by three yes votes.
     A motion was made by Walker, second by Payne to adopt Resolution #2-21 – Municipal Records Schedule to follow the proper procedures to dispose of old office files. Motion carried by three yes votes.
     A motion was made by Walker, second by Payne to advertise Ordinance #53 – Replace JHA Companies with NEIC for building code enforcement. Motion carried by three yes votes.
     A motion was made by Walker, second by Rex to advertise the township cleanup will be held the week of May 17, 2021 at the rate of $60/load and $6/tire. Motion carried by three yes votes.
     A motion was made by Walker, second by Payne to donate $200 to the Harford First Congregational Church fundraising golf tournament. Motion carried by three yes votes.

PUBLIC COMMENTS:
     Supervisor Walker mentioned the Conservation District has approved the drainage work at the ballfield, trees have been cleared, and there is a possible project to develop a walking trail with picnic areas.
     Peg Smith asked if a letter of violation could again be issued to the house in town with excessive garbage piled up as it is a health and safety hazard. The township solicitor will be notified.
     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:50 PM.

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March 16, 2021

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Karen Allen, Tom Chamberlain, Joe Matis, and Josh Olivo.
     The minutes of February 16th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

     Representatives from the Susq. County Housing/Redevelopment Authority were present to discuss their request to reduce the water bill for the Harford Village Apartments. The bill has more than doubled from what they used to be charged and is higher than other buildings they have with more units. They are unable to raise the tenants’ rent to cover the increase and may have trouble finding money in their budget to pay the full amount. Supervisor Walker explained how the township came to take over the water system and the major problems and repairs that are needed. The township may need to look for grants to redo and update the entire system to meet current regulations. The water rates were set just for one year to see how they will meet the operating costs. The Village Apartments can pay as much as they can for now without worrying about losing service and the township will see how things go when they look ahead to next year’s budget.

ROAD REPORT:
     Supervisor Payne reported that the road crew has been filling potholes in Section 1 and are planning to replace some sluice pipes before the weather improves to start grading
     A resident on White Road requested additional road signs to tell drivers the road is a dead end - no outlet, as many vehicles have been going in and turning around at his house.
     Prices were obtained for purchasing a new, non-CDL truck. A motion was made by Payne, second by Rex to purchase a 2021 Freightliner from Sherwood at the Costars price of $101,787. Motion carried by three yes votes.
A motion was made by Payne, second by Rex to accept the quote from John Bonham in the amount of $47,003 to set up the dump box, controls, plow, and spreader. Motion carried by three yes votes.

OLD BUSINESS

     The PSATS convention in Hershey had to be canceled due to gathering limitations so the April township meeting will still be held on the third Tuesday, April 20.

     Bids were opened for the items advertised last month with the following results:

Road Materials:
Lopke Rock Products
Half Inch Minus $5.00 FOB, $11.00 as directed.
6 - 8 Inch Minus $6.50 FOB, $12.50 as directed.
2A Stone $7.00 FOB, $13.00 as directed.
R3 Rock $11.50 FOB, $17.50 as directed.
R4 Rock $15.00 FOB, $21.00 as directed.
Anti-skid #67 $15.00 FOB, $21.00 as directed.
#57 or 8’s $11.50 FOB, $17.50 as directed.

New Enterprise
Half Inch Minus $10.75 FOB, $15.70 stockpile, $17.20 as directed.
6 - 8 Inch Minus $14.75 FOB, $20.30 stockpile, $21.80 as directed
2A Stone $8.35 FOB, $13.30 stockpile, $14.80 as directed.
R3 Rock $12.25 FOB, $17.20 stockpile, $18.70 as directed.
R4 Rock $12.25 FOB, $18.20 stockpile, $19.70 as directed.
Anti-skid #67 $12.60 FOB, $17.55 stockpile.


AmberK, Inc.
     Anti-skid #67         $21.00 as directed.

A motion was made by Walker, second by Rex to accept all bids to use as needed. Motion carried by three yes votes.

Dust Control:
Suit-Kote Corp
Liquid Calcium $1.05/gallon to twp, $1.14/gallon on roads

Vestal Asphalt
Liquid Calcium $1.015/gallon to twp, $1.13/gallon on roads 2000 gallon min. order, $200/hr. if spray time exceeds 3 hrs.

A motion was made by Walker, second by Rex to accept both suppliers to use as needed. Motion carried by three yes votes.

Fuel:
Ace Robbins
Gasoline $0.15 over rack per gallon (Rack 3/5/21 $1.9750) On Road Diesel $0.15 over rack per gallon (Rack 3/5/21 $2.02) Winter Additive $0.03 per gallon

Mirabito Energy
Gasoline $0.125 over rack per gallon On Road Diesel $0.125 over rack per gallon Kerosene $0.125 over rack per gallon Winter Additive $0.025 per gallon

A motion was made by Walker, second by Payne to accept only the bid from Mirabito Energy. Motion carried by three yes votes

Trucking:
Barhite Excavating – $90/hr. for tri-axle, $85/hr. for tandem axle
Laude Trucking – $85/hr. for tri-axle
Tompkins Enterprises – $85/hr. for tri-axle
AmberK, Inc. – $90/hr. for tri-axle

A motion was made by Walker, second by Rex to accept all bids to use as needed. Motion carried by three yes votes.

NEW BUSINESS:
     The supervisors reviewed a subdivision for Schultz on Wescott Road and had no objections.
     The 2020 Audit has been completed and everything was found to be in order.
     A motion was made by Rex, second by Payne to advertise for bids on a 24’ x 40’ office building. Motion carried by three yes votes.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:17 PM.

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February 16, 2021

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Peg Smith, and Robert Supancik.
     The minutes of January 19th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has been keeping the trucks maintained and ready to plow and cinder when necessary. He also mentioned that they may be looking to purchase a new non-CDL truck and try to sell the Volvo tandem axle.

OLD BUSINESS
     An email was received from the township solicitor that the Tyler Lake lawsuit is finally closed.

NEW BUSINESS:
     A motion was made by Payne, second by Rex to approve the following list of materials for bidding: 200 tons of half-inch minus, 2000 tons of six to eight-inch minus, 10,000 tons of 2A, 500 tons of R3, 1500 tons of R4, 4000 tons of #67 anti-skid, 80,000 gallons of liquid calcium, 9000 gallons of on-road diesel fuel, 1500 gallons of gasoline, and tri-axle or tandem axle trucks for general hauling at an hourly rate. Motion carried by three yes votes.
     A motion was made by Walker, second by Rex to adopt Resolution #1-21 to update the authorized representative for Berkheimer earned income tax collection. Motion carried by three yes votes.
The date of the April meeting will be changed to April 13, 2021 because of the PSATS state convention.
A motion was made by Walker, second by Rex to accept the resignations of Ron Jackson and Ashley Jones from the Harford Municipal Authority. Motion carried by three yes votes.

WATER/SEWER:
     A motion was made by Walker, second by Rex to approve payment of $1,757.50 for the itemized bill of fuel and materials for Estabrook Excavating on past water system work. Motion carried by three yes votes.

CORRESPONDENCE:
     A letter was received from the Susquehanna County Conservation District with dates for remote training on the Dirt & Gravel Roads program. A letter was received from the Susquehanna County Department of Public Safety about training for Emergency Management Coordinators.

PUBLIC COMMENTS:
     Rob Supancik reported that the Municipal Authority may be looking for grants on some project ideas they can do in the spring.
     Peg Smith asked about getting into the condemned house on School St. to find the cats.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:10 PM.

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January 19, 2021

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jamie Hailstone. Visitors present were Ted Brewster, Peg Smith, and Jeff Kyle of DGK Insurance.
     The minutes of January 4th were reviewed and accepted on a motion by Walker, second by Rex. Motion carried by three yes votes.
     The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

     Jeff Kyle, of DGK Insurance, reviewed the annual policy renewal with the supervisors and highlighted the coverages for property, equipment, vehicles, and liability. He also mentioned a recent change to the workers compensation law which requires fire companies to present a list of their non-emergency activities to the board of supervisors at a public meeting.

ROAD REPORT:
     Supervisor Payne reported that the road crew has been busy plowing and cindering after the recent snowstorms and icy conditions. A couple ideas that would be helpful are getting a spare plow and trying a spray tank to put salt on the cinders while they are applied. A motion was made by Payne, second by Rex to purchase a plow from John Bonham Road Equipment in the amount of $5700. Motion carried by three yes votes. A price for the spray tank will be available next month.

OLD BUSINESS:
     Solicitor Hailstone will review the ordinance to change the township’s building code enforcement and recommends meeting in person with representatives of the Susquehanna County Housing Authority to discuss the water rate reduction request.

NEW BUSINESS:
     Regarding past due balances owed by the previous water system management, a motion was made by Walker, second by Rex to request itemized bills from Estabrook Excavating and Dale Payne to review for payment of materials. Motion carried by two yes votes, Payne abstained.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:05 PM.

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January 4, 2021

     The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.

     A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Rex. Motion carried by two yes votes, Payne abstained.

     A motion to appoint Rob Rex as Temporary Secretary was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

     A motion to nominate Dustin Walker as 2021 Chairman of the Board was made by Payne, second by Rex. Motion carried by two yes votes, Walker abstained.

     A motion to nominate Rob Rex as 2021 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

     A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Rex. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.

     A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Payne. Motion carried by three yes votes. Compensation will be set at an Executive Session.

     The supervisors recognized road crew employees currently serving – Jerry Belotti and Matt Smith as full-time and Rich Tomlinson and Rick Moser as part-time. Compensation will be set at an Executive Session.

     A motion to set the Treasurer’s Bond for 2021 at $2,000,000 was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to appoint Dottie Hagenbuch as Chairman of the Vacancy Board was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to appoint Rob Supancik to the Harford Municipal Authority for a 5 yr. term was made by Walker, second by Rex. Motion carried by three yes votes.

     A motion to keep Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Rex. Motion carried by three yes votes.

     A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Rex. Motion carried by three yes votes.

     A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after or following Monday at the decision of the road crew, Christmas Day, and New Years Day was made by Walker, second by Rex. Motion carried by three yes votes.

     A motion to certify Rob Rex as the voting delegate to the State Convention was made by Walker, second by Payne. Motion carried by two yes votes, Rex abstained.

Old Business: None

Public Comments: None

     The reorganization meeting closed at 7:08 PM and then the regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:09 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitor present was Ted Brewster.
     The minutes of December 15th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes.
     The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 4th was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     Supervisor Payne reported that the road crew has been busy plowing and cindering after the recent snowstorms and icy conditions.

OLD BUSINESS:
     The proposal for building code enforcement and the request for reduced water billing from last month are still waiting on legal advice. A meeting will be held on Tuesday, January 19, 2021 at 7 PM to discuss these matters with the township solicitor.

NEW BUSINESS: None

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:30 PM.

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