2012 Monthly Meetings
Select date: January 3(Reorganization) January 3(Regular) February 14 March 13 April 10 May 8
June 12 June 28(Special Meeting) July 10 August 14 September 11 October 9 October 23(Special Meeting)
November 13 November 20(Special Meeting) December 11 December 18(Special Meeting)
December 18, 2012
This special meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office. All Supervisors were present as well as visitors Ted Brewster and John Karakash.
While researching the deeds for the land swap with John Karakash and the Township, a review of Harford Township Ordinance was made and found that the terms of the officers have expired. Therefore, Foltz made a motion that in accordance with Municipal Ordinance #2/1973 establishing the Harford Municipal Authority in accordance with PL 382, known as the “Municipality Authorization Act of 1945,” as amended and supplemented, the Board of Supervisors of Harford Township hereby appoint as members of the Board of the Authority for the following terms of office commencing January 1, 2013:
Conrad Owens of Harford for a five (5) year term
Josephine Gear of Harford for a five (5) year term
Jacob Rosen of Harford for a five (5) year term
Motion seconded by Phelps and carried by three yes votes.
An updated Debt Statement is needed for the loan with DCED. Documents have been completed by Attorney Hailstone and are ready for our signatures. Motion made by Foltz the Harford Township Supervisors recognize and adopt an updated debt statement following proper procedures of requirements for the loan for sewer upgrades. Seconded by Phelps and carried by three yes votes.
Resolution 6-12 to amend the 2012 Harford Township Budget to include the establishment of a new account named Impact Fee Account with the opening deposit of $128,246.76 on November 21, 2012 was read. Motion to adopt resolution 6-12 made by Foltz, seconded by Phelps and carried by three yes votes.
Resolution 7-12 for the increase in the sewer rates to $123.00 a quarter per EDU beginning was read and a motion to accept was made by Foltz, seconded by Phelps. Motion carried by three yes votes.
The 2013 Township, State, and Sewer budgets have been prepared. Foltz asked that the Board be committed for the future to balance the sewer budget by making an effort to lower expenses and not use Impact Fees.
Phelps made a motion as having proposed and properly advertised the 2013 budget for Harford Township, to accept the budget as attached. Furney seconded the motion and it carried by three yes votes.
Phelps asked that we order black cinders as was bid earlier this year. It was decided to call Al Romanski, who was awarded the bid and arrange for 250 yards to be delivered
Bluestone Pipeline will be calling to make arrangements to deal with the Grinnell/Stephens intersection. Temporary measures will be done now with permanent fix coming in the spring as the roads will be used during the winter months.
Meeting adjourned 7:28 PM
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December 11, 2012
The regular meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office. All Supervisors were present along with visitors Ted Brewster, Maureen Warren, Lillie Thomas, John Karakash, Dorothy Hagenbuch, J. Gear, Conrad Owens, and Pat Farnelli.
Attorney Charles Wage was present to obtain Supervisor’s signatures for a property transfer to John Karakash. Years ago Karakash’s mother gave land to the Township for the town water reservoir. The building was not completed built on the lot. In this long overdue situation, there will now be land swap to correct this matter. The Supervisors signed the necessary application to start this process.
Minutes of the regular meeting of November 13th were approved as printed on a motion by Phelps, and second by Furney. So carried by three yes votes.
Minutes of the special meeting of November 20th were also approved as printed on a motion by Phelps and second by Furney. So carried by three yes votes.
The bill list was reviewed and accepted on motion by Phelps, second by Furney. So carried by three yes votes.
Treasurer’s report was reviewed and noted the new Impact Fee Account has been established. Report filed for audit.
OLD BUSINESS:
Bids for the old road signs were opened. There were generous offers for the signs and when all signs are distributed and offers collected a total of over $675.00 will be turned over to the Harford/Lenox Baseball Association.
The pile of tires in the back yard has been collected by Bluestone Gathering Pipeline Company and taken to a property landfill at no cost to the township. They are also delivering stone material they no longer need. All their effects are a cost savings to us and we thank them.
NEW BUSINESS:
None
ROAD REPORT:
Foltz reported meeting with the new Mt. View Superintendent at a general get to know session.
The Dodge has a broken emergency brake handle and has been scheduled for inspection and repair at Tunkhannock Auto Dodge dealer.
Flood maps have been received from FEMA and need to be updated. A new ordinance is needed before April . Further discussions and research is needed.
An Executive Session will be held immediately after this regular meeting for personal issues. Needed is discuss existing employee and possible new hires.
Meeting adjourned 8:26 PM
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November 20, 2012
The Harford Township Supervisors held a Special Meeting to prepare the proposed Budget for 2013. The meeting was called to order at 7:00 PM in the township office with Supervisors Foltz, Furney and Phelps present. Also attending were Ted Brewster, Maureen Warren and Jim Phelps.
Expenditures and Revenues were reviewed in all three accounts – Township, State, and Sewer. After lengthy discussions, Phelps made a motion to accept the Proposed Budget for 2013 as follows:
TOWNSHIP: Proposed Expenditures of $347,367.00
Proposed Revenues of 323,412.00
$25,000.00 of the 2012 Impact Fees will be implemented to balance the Township Account
STATE: Proposed Expenditures of $205,561.00
Proposed Revenues of 175,561.00
$30,000.00 of the 2012 Impact Fees Will be implemented to balance the State Account
SEWER: Proposed Expenditures of $158,256.00
Proposed Revenues of 125,072.00
Gas Lease money received in 2010 of $10,465 and $25,000.00 of the 2012 Impact Fees will be implemented to balance the Sewer Budget. Revenue also includes an increase of sewer user’s fee of $3.00 per month for 2nd, 3rd and 4th quarters of 2012. Furney seconded the motion. Motion carried by two yes votes by Phelps and Furney.
Budget will be advertised for public inspection. Final consideration for 2013 Budget will be held at a Special Meeting on December 18, 2012.
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November 13, 2012
The regular meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office by Chairman Garry Foltz. Supervisors Phelps and Furney were present along with visitors Ted Brewster, Maureen Warren, Jim Phelps and Pat Farrell.
The minutes of October 09, 2012, were accepted as printed on a motion by Phelps, second by Foltz and carried by three yes votes. Minutes of October 23 special budget meeting were accepted as printed by motion from Foltz and a second by Phelps. Motion carried by three yes votes. Bill list was reviewed and approved by motion from Phelps, second from Furney. Motion carried by three yes votes. Treasurer’s report was filed for audit.
OLD BUSINESS:
Grant.gov information – Furney reported that calls to COG, DEP, and PSATS for information on a NACIS number needed for the filing were made. No one know anything about that number. Continued effects to google came up with a number, hopefully it’s the right one. File was turned over to Foltz.
FEMA time extensions - Furney has the forms for requesting more time for the road work. We need to know what roads have been done and what ones still need work. Each worksheet needs a separate form to submit.
PUC Impact Fees - We have been notified of a reduction in the amount we will be receiving for 2011. Amount now is $128,246.76.
Foltz distributed a list of obsolete road signs that we have. They are being offered to anyone who would like them. They can bid for them with a starting bid of $5.00. We will collect bids until our December 11th meeting. Any money will be donated to the Harford/Lenox Baseball Association.
Furney gave the 2012 cleanup program report – 36 stops, $2,783.79 income which includes steel sent to Weisman, and 2 dumpsters (15.72 tons) costing $1,740.36. The tires still have to be dealt with.
NEW BUSINESS:
The Planning Commission had sent a subdivision for Jeffrey and Tina Arnold. The Board had no objections.
Cabot Oil & Gas applied for a Noise Ordinance Waiver for the Delucia pad off Miller Road. Application is for six months – December 1, 2012 to June 1, 2013. No objections from the Board and the application was signed.
More budget work will be done at next week’s special meeting.
ROAD REPORT:
The gas companies have grader and worked some of the roads that they are using heavily. Open cuts have been done on Grinnell/Stephens, and Miller last week and Jeffers today. Cabot was asked and have delivered stone material to our yard for us to tailgate spread on roads.
Bluestone, Price Gregory, and Williams all called to offer assistance before the storm (Hurricane Sandy) when and if we needed anything. Fortunately, for the most part, this storm missed us.
Information has been received from Federal Emergency Management Agency regarding new Flood Insurance Rate Maps. We will need a new ordinance and will do further research on the matter.
After this regular meeting, the Board will hold an Executive Session for the discussion of the Tingley Lake lawsuit and review employment applications.
Meeting Adjourned – 7:52 PM
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October 23, 2012
A special meeting was held in the township office for the purpose of budget discussions and general business. Foltz called the meeting to order at 7:08 PM. Supervisor Furney was present; Phelps was unable to attend due to his work schedule. Visitors were Ted Brewster and Jim Phelps.
It was announced that the Board held an Executive Session on October 16, 2012, for personnel issues concerning management of the road crew.
OLD BUSINESS:
NEW BUSINESS:
On October 17, 2012, Wayne Frederici notified the Board of his intentions of retirement. His last day will be November 2, 2012. He is also resigning as the township’s Emergency Management Coordinator. Foltz made a motion to acknowledge and accept Wayne’s retirement with regret and wishing him the best in his retirement. Furney seconded the motion and it carried by two yes votes.
Under the present circumstances involving the road crew, the issue of road master has been discussed. Foltz made a motion to appoint Doug Phelps as Assistant Road Master. The appointment is retroactive to October 16, 2012. Furney made a second and motion carried with two yes votes. The Township Auditors will set the pay rate for Phelps.
DGK Insurance has notified the Board that due to new regulations by Selective Insurance the bank records must be reconciled by someone who does not sign checks, make deposits, or carry a company credit card. The matter was tabled until next meeting.
Foltz made a motion to advertise for a full time road crew positions. It will be placed in two local papers with applications being accepted until November 9, 2012. Furney made a second and motion carried by two yes votes.
We will review FEMA paper work to apply for a time extension. Hopefully a six month extension will be granted from the March dates.
The equipment radios are in needed of improvement. The Fire Company will donate their unused ones and we will have the radios and antenna properly set up in the equipment.
A list of the old street signs will be made up and the signs will be made available by sealed bids from interested residents. Minimum bid will be $5.00 and money collected for them will be donated to the Harford/Lenox Baseball Association. We will have a list next meeting.
We have received notices that we will be receiving $132,576.57 from the Impact Fees from the PUC under Act 13 of last year.
The rest of the meeting was budget discussions. A draft 2013 Budget was prepared but more work will be needed to balance the figures.
Meeting adjourned – 9:26 PM
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October 09, 2012
The regular meeting of the Harford Township Supervisors was called to order at 7:00PM in the township office by Garry Foltz. Supervisors Phelps and Furney were present along with visitors – Maureen Warren, Monica Miller and Ted Brewster.
The minutes for the September 11th meeting was approved as printed on a motion by Foltz, second by Phelps. Motion was carried by three yes votes. The bill list was accepted on a motion by Phelps, second by Furney and was carried by three yes votes. Treasurer’s report was reviewed and filed for audit.
OLD BUSINESS:
Phelps requested setting dates for workshop meetings. It was decided on the following dates: October 23rd for budget preparation and general business; November 20th for preliminary budget and general business; and December 18th for final budget adoption and general purposes. All meeting set for 7:00 PM. Motion made by Phelps, seconded by Foltz. So carried by three yes votes.
NEW BUSINESS:
Attorney Hailstone has informed us that some dates on the original filing for the note with DCED was in question. Therefore, he suggested that we start over with the ordinance and necessary documents for the loan with Peoples Neighborhood Bank for the sewer financing. Furney made a motion to accept and pass Ordinance #46, declaring the execution of a Note with Peoples Neighborhood Bank in an amount not to exceed $797,072.00 for an existing loan and to finance repairs to the treatment system. Further to sign all documents necessary for the filing with DCED as per our Attorney, Andrew Hailstone. Motion seconded by Phelps and so carried by three yes votes.
An Assessment Permit for Joe Loomis for a garage was reviewed. The Board had no objections
The Susquehanna County Township Officials meeting will be held on October 25th.
Bluestone, Price Gregory, LaTourno, companies dealing with the gas industries are now working in the township. A few minor concerns were brought to their attention and were addressed.
SEWER:
Furney has been to the sewer plant to review the improvement project that is under way. The new values are in the tanks and operating, new control panel has been installed, and the new blowers are here and waiting to be installed. ROAD REPORT:
Wilcox Road has had no repairs in years and has been worked with millings spread the full length. A tree needs to be removed and the pipe changed but otherwise the road in much improved. The crew is now working Tripp, Shoup, and Oakley Crossing using the millings for material.
If we have any early snow fall, we can quickly prepare the Dodge and 550. Also the Kodiak and be ready in a hurry if needed. The ’94 Mack is in the shop for brakes and the work necessary for inspection. The loader has an air leak, and the backhoe has been recently serviced by CAT.
The Kingsley Mill Street project could be completed tomorrow. Plans for spreading blacktop will be done if the weather cooperates and then the road can be opened. A resident of Mill Street was present at the meeting and thanked us and Masters for fixed the problem area.
An inventory of various road signs will be taken and those that are needed will be ordered.
Our large equipment tires may be useful for the Harford Rod & Gun Club. The Board has no objection for Lynn Adams to use our backhoe to set up a backstop for the Club.
There has been interest in our old roller recently and an offer made. Foltz requested that the roller and any other unused equipment be put out for bid as there may be someone local interested.
Foltz would like to have letters sent to residents with outdoors wood burners reminding them of DEP regulations. Also for local contractors to have letters of DEP rules concerning burning construction debris.
Meeting adjourned - 8:31 PM
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September 11, 2012
The regular meeting of the Harford Township Supervisors was called to order in the township office at 7:00 PM by Garry Foltz, Chairman. Supervisors Phelps and Furney were present. Also visitors were Dorothy Hagenbuch, Maureen Warren, Ted Brewster, Pat Farnelli, and Jim Phelps.
The minutes for the August 14th meeting were presented and approved by motion from Phelps and second by Foltz. So carried by three yes votes. Tonight’s bill list was reviewed. Phelps made the motion to pay the bills for September 11, 2012, seconded by Foltz and carried by three yes votes. Treasurer’s report was filed for audit.
OLD BUSINESS:
The Blue Cross insurance renewals have been received. There will be no increase in the employee’s individual polices for the renewal plans.
NEW BUSINESS:
The 2013 Harford Volunteer Fire Company agreements have been received. On motion by Foltz was accepted and signed. Second made by Furney and motion carried by three yes votes.
A major subdivision has been submitted for Jeffers Homes to Bluestone Gathering Company as a wetland mitigation site. The Board has no objections.
Our Earned Income Tax collector, Central Tax Bureau, is now out of business. Berkheimer Tax Administrator has been appointed as the collector for Susquehanna County. Resolutions are needed for the transition to Berkheimer. Resolution #4-12, Confidential Contract Resolution, was presented. On a motion by Foltz the resolution was adopted naming Secretary/Treasurer, Sue Furney, as Harford Township’s contact for Berkheimer. Motion was seconded by Phelps and carried by three yes votes.
Resolution 5-12, Delinquent Cost Resolution, was also presented and on motion by Foltz and seconded by Phelps was accepted. Motion carried by three yes votes.
ROAD REPORT:
Regular maintenance road work continues with Wayne Frederici and Jim Phelps. Foltz reported that trees were blown down on Morrison’s property that borders our back lot. Contacts will be made to have them removed.
Phelps proposed a fix for intersection of Mill and Main Street in Kingsley. This section was damaged in the 2006 flooding and attempts have been made to repair the damage. It still has pot holes and cars are scraping as they drive through. Jim Phelps contacted a Mason and the crew met with him and Bob Housel from Master Concrete. With everyone working together, it has been proposed to pour an eight inch thick concrete pad at the intersection. Contact will be made with two other contractors for quotes.
Foltz would like to have a work session to start budget talks, road work, equipment, etc.
The Water Company would like to meet with the Supervisors regarding the right of way of State Route 547 through Harford. Also concerning the status of the land transfers involving the Water Company and Township.
Foltz reported attending meetings with Bluestone Gathering as they were updating the proposed work for their pipe lines.
Meeting Adjourned – 8:15 PM
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August 14, 2012
The regular meeting of the Harford Township Supervisors was called to order by Garry Foltz at 7:00 PM in the township office. Supervisors Phelps and Furney were present with visitors as follows: Ted Brewster, Maureen Warren, Bluestone Gathering representatives Karin Weaver, Make Armiak, Jim Eisenhauer, and J.D. Hamilton. Also, Dorothy Hagenbuch, Daniel Bennett, Lillie Thomas and Pat Farnelli.
The minutes for the July 10th meeting were accepted as printed by a motion from Phelps, second by Foltz and carried by three yes votes.
The bill list was reviewed. Foltz objected to paying Engineer David Klepadlo the full amount of his engineering fees for the improvement project ($13,387.00) until the project is complete. Furney pointed out that Klepadlo has been working with us for 20+ years and would not be going anywhere. After a discussion, Foltz made a motion to approve the bill list with the revision of David Klepaldo getting $10,000.00 up front payment with the remainder at the end of the project. Phelps seconded and motion carried by two yes votes. No vote by Furney. Treasurer’s report will be revised and filed for audit.
OLD BUSINESS:
The time off policy was again presented and discussed. The paragraph referring to the resolution becoming effective in five days was omitted and as stated in the original draft that was presented in the beginning of this year the resolution will be retroactive to January 1, 2012. Foltz objected to the retroactive period stating it is now seven months into the year. Furney made a motion to approve Resolution 3-12 for a revised time off policy and Phelps made a second. Motion carried by two yes votes. Foltz voting no.
The driveway permits of Dale Empet submitted in April was presented. They have previously been approved but still needed to be numbered and occupancy permits issues. Driveway permits DR001, DR002, and DR003 were signed as well as Occupancy permits – OCC1, OCC2, and OCC3.
Bluestone Gathering Company were here tonight to present an update of their activity and for any questions from the Board concerning the remaining driveway permits and the road crossing permits. Each representative in turn presented tentative plans of their current pipeline, discussed their time schedules and answered questions from the Board and tonight’s visitors. Four remaining driveways were signed – two for So. Harmony and one each for Miller and Grinnell. Road crossing permits were discussed and signed. So. Harmony will be a bore under the road as it is at Route 106 intersection and Rt. 106 is a bore. Open cutting will be on Miller, Jeffers, Grinnell. Also the intersection of Stephens and Grinnell will be an open cut with PennDot regulations being followed using flaggers.
Phelps pointed out that he had contacted the owner of the barn on Tingley Lake Road that had been a past issue. He announced that the barn has now been removed and the area properly graded.
NEW BUSINESS:
Williams Pipe Line submitted two driveway applications and one road crossing for Stockinger Road at the Jeffers farm pad. These were approved and signed.
The bids for additions materials were opened. Up to 500 tons of R4 stone had two bidders – Eastern Industries and Popple Construction. Popple’s bid was $17.79 both delivered to the yard and to a job site. Eastern Industries bid $11.50 to our yard and $11.90 to a job site. Phelps made a motion to award the bid to Eastern Industries. Furney seconded and motion carried by three yes votes.
The bid for up to 7000 gallons calcium received one bidder. Suit-Kote Corp. bid $1.15 per gallon. Foltz motioned to aware the bid to Suit-Kote, Phelps made a second and motion carried by three yes votes.
An Assessment Permit for Eugene Rizzo for a 24x30 pole barn was approved with no objection. Motion by Foltz, second by Phelps and carried by three yes votes.
SEWER:
Joe Sheposh and Dave Klepadlo have checked on the fair system with Bill Tyler and everything looks good to go. There have been numerous repairs along the system lately and Klepadlo is suggesting that we buy more pumps. After a discussion they will have to wait until the loan for the improvement project is received. ROAD REPORT:
After several complaints about the condition of Pennay Hill Road, Furney contacted Cabot Oil and Gas. Within two days their contractors were grading, adding materials, and applying calcium to the flats and hill sections. Furney and Frederici inspected that day and report that the road was looking good. Foltz stated that several residents and businesses in the area have been receiving millings and asked if we had received a call from PennDot asking us if we wanted any. Furney stated that she had not received such a call. Foltz said Eric Allen had contacted him about receiving a call asking us about taking some and Foltz told him we will take any materials we can get. We will ask if we can get more.
A PennDot survey crew will do a study on Route 547 in front of the post office. The water company is looking for a water shut off.
Eric Allen had an accident on July 31st while cutting up downed trees on Stephens Road. A tree he was cutting kicked back and hit his lower left leg breaking both bones.
Constitution Pipe Line has asked permission to use Houlihan Road for a bore test hole. It is not sure at this time if the work will be in Harford or New Milford Township. They asked permission to close the road for a couple of days and will let us know when the work will take place.
Foltz made a motion to hire Jim Phelps as full time employee of Harford Township. He has been doing a wonderful job on a part time job and is a positive addition for us. Also his probation period will start from his part time starting date of July 2nd making him eligible for benefits 90 days from that date. At an Executive Session July 31, 2012, it had been determined that his full time status would start as of August 6, 2012. Motion seconded by Furney. Motion carried by two yes votes with Doug Phelps abstaining.
The ’95 Mack is out of inspection and Furney suggested that it go to Bennett’s Garage next week for that inspection. The Board agreed.
The office and road crew will be closed next week for vacation.
Meeting adjourned – 9:09 PM
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July 10, 2012
The regular meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office by Garry Foltz. Supervisors Phelps and Furney were present as well as visitors - Pat Farrell, Ted Brewster, Maureen Warren, Dorothy Hagenbuch, and Jim Phelps.
The minutes of the regular meeting of June 12th were approved on motion by Foltz, second by Phelps. So carried by three yes votes. The minutes of the special meeting of June 28th were accepted as printed on motion by Phelps, second by Furney. So carried by three yes votes. Bill List was reviewed and approved by motion from Foltz, second from Phelps. So carried by three yes votes. Treasurer’s report was filed for audit.
OLD BUSINESS:
None
NEW BUSINESS:
A subdivision for the Rutherford family and the Harford Water Association was approved with no objections.
Information has been received from the Earned Income Tax Committee that Centax has not fulfilled their obligations and the agreement with them is being cancelled. Berkheimer will now be our collector. More information will be coming as available from the Committee.
SEWER:
Dave Klepadlo informed us that new E-1 pumps are needed. The Board agrees that he order six pumps.
The Board is continuing to review past due sewer accounts.
ROAD REPORT:
Foltz gave a brief report – crew working section 3, working to the ditches, crowning also cleaning ditches. Heavy traveled roads are being widened. After the annual maintenance, the FEMA road work from the 2011 flooding will be started. No FEMA funds have been received as yet.
The Board recognized Jim Phelps who has been hired as part time at this time with the road crew. Hol Adams will still help when he can and is needed.
Meeting adjourned – 7:32 PM
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Special Meeting – June 28, 2012
The special meeting for the purpose of final consideration for Ordinance #45 Debt Act for sewer loan and general business was held in the township office. Chairman Foltz called the meeting to order at 7:00 PM, all Supervisors were present and visitors were Dave Klepadlo, Ted Brewster, and Bret Jennings.
The commitment letter for a loan of $150,000.00 with Peoples Neighborhood Bank to provide upgrades to the sewer plant was presented. Terms are 15 years with an interest rate of fixed rate of 3.00% for the first 3 years. On the anniversary date in years 3, 6, 9 and 12 the rate will change to 68% of the National Prime Rate (as published in the Wall St. Journal). The interest rate will never be greater than 4.75% or less than 3.00%. A motion to move forward on the loan was made by Phelps, seconded by Furney. Motion carried by two yes votes, with Foltz voting no.
Ordinance #45 declaring that the execution by the Township of Notes between Harford Township and Peoples Neighborhood Bank, whereby the Township will execute and deliver:
(A) A note in the amount not to exceed $150,000.00 to the bank to finance repairs to the sewage collection and treatment system and
(B) a note in the amount of $647,072.00 to finance the refunding of an existing loan to the bank.
The ordinance has been duly advertised and has had no response from the public. Motion to pass Ordinance #45 was made by Phelps, seconded by Furney. Motion passed by three yes votes.
The Borrowing Base Certificate for $797,000.00 was adopted by motion from Phelps and a second from Furney. Motion carried by three yes votes.
A motion to pass the Debt Statement was made by Phelps, seconded by Furney and carried by three yes votes.
Engineer Dave Klepadlo was on hand to answer any questions concerning the sewer improvements. After passage of the above, he was given approval to start ordering the agreed upon equipment and materials for the upgrades.
A motion was made to purchase additional materials for the roads. Phelps made a motion to advertise for bids for up to 7000 gallons of liquid calcium and 500 tons of R4 stone. Furney made a second and motion carried by three yes votes.
An Executive Session will follow tonight’s meeting for the purpose of personnel.
Meeting adjourned – 7:56 PM
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June 12, 2012
The regular meeting of Harford Township Supervisors was called to order in the township office at 7:00 PM. All Supervisors were present along with visitors Ted Brewster, Maureen Warren, and Pat Farrelli.
The minutes of May 8, 2012, were approved as printed on a motion by Phelps and second by Furney. Motion carried by three yes votes.
Tonight’s bill list was accepted on a motion by Furney, second by Phelps and carried by three yes votes. The treasurer’s report was filed for audit.
OLD BUSINESS:
The road crossing agreements were again presented for signatures. Phelps and Furney have reviewed them and have approved. Permits are here for Foltz to review.
Phelps asked Foltz to write down any suggestions he may have for the revised time off policy.
Foltz asked about the administrative fees collected under the Dirt & Gravel grant.
A quick review of the 2012 budget as of June 12th was done.
SEWER:
The proposed ordinance for the borrowing funds from Peoples Neighborhood was reviewed. A motion was made by Phelps to advertising proposed ordinance #45 to repay the 2010 sewer loan and for a new loan for facility improvements. Seconded by Furney. Motion carried by three yes votes.
Foltz made a motion to hold a special meeting for the passage of this ordinance and for general business. Meeting to be held June 28, 2012, at 7:00 PM here in the office.
The bank’s commitment letter for Peoples loan for $647,072.00 was presented. All terms remain the same as the original loan. Motion made by Foltz to sign this letter with Peoples Neighborhood Bank on the agreed upon terms. Seconded by Phelps, and motion carried by three yes votes.
ROAD REPORT:
Foltz gave tonight’s updates for Allen. The beaver dam on Bartholomew is a constant problem. Roads are being worked; the cemetery was mowed by Memorial Day. A message we left with Foltz that Cabot will take care of Pennay Hill Road’s pot holes the first part of the week.
Phelps reported that a low band radio is needed for one of the equipment. And the clean up is done.
Meeting adjourned – 8:24 PM.
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May 08, 2012
The regular monthly meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township offices. All Supervisors were presents with visitors attending – Ted Brewster, Maureen Warren, Dorothy Hagenbuch, Eric Allen, and Pat Farnelli.
The minutes of April 10, 2012, were approved as printed on a motion by Foltz and second by Phelps. Motion carried by three yes votes. Bill list was reviewed and accepted on motion by Phelps, seconded by Furney. Motion carried by three yes votes. Treasurer’s report was filed for audit.
OLD BUSINESS:
The updated employee time off policy is still in the works.
The three driveway permit applications from Dale Empet as discussed at last month’s meeting were signed by the Supervisors as approved.
NEW BUSINESS:
This year’s annual cleanup will be held starting June 4th and continue that week as long as necessary. The fee will remain the same as 2011 at $50.00 per load.
As Attorney A. Jamie Hailstone is handling some of the township’s legal work, Foltz made a motion to recognize and accept him as an additional solicitor of record for Harford Township. Phelps seconded and motion carried by three yes votes.
The Linde Corporation as asked for permission to run 102 inch trailers on Harford Township roads. It is our understanding that we cannot permit this request. Permits must be obtained from the State for this matter. Therefore, the Board declined their request.
A subdivision for Roland and Nancy Decker, Tingley Lake Rd. was reviewed and approved with no objections.
A noise waiver received from Cabot Oil & Gas for the Empet pad, Tingley St. was recognized and accepted for one year.
SEWER:
The plant improvement project was discussed. The issue of doing the ultra-violet light disinfection system was debated. Phelps has discussed the system with Engineer David Klepadlo and feels that it would be best to complete this phase along with the other improvements at this time. This would mean borrowing $150,000.00 for the entire. Foltz had concerns as the budget is showing a negative balance this year as well as last. After a discussion, Phelps made a motion to borrow this amount from Peoples Neighborhood Bank, with their Option 2 (3% fixed for 3 years then adjusting to 68% of National Prime every 3 years with a floor of 3% and a cap of 4.75%) for the 15 year term. Initial monthly payment would be $1,039.08. Furney made a second. Motion carried by two yes votes, Foltz voting no.
Phelps also motioned to instruct Attorney Hailstone to proceed with the Debt Act Ordinance for the borrowing, seconded by Furney. Motion carried by three yes votes.
Foltz suggested that when the sludge is removed from the sewer plant that we receive a letter of certification of disposal from Hallstead Sanitary or any other disposal company.
Foltz has been asked if the township has an ordinance requiring permits for solicitation. Door to door salesmen have been making frequent calls in the area. We do not have such an ordinance and again the pro and cons were discussed. Because local organizations would be subject to the rules of such an ordinance it would not be a good idea for us at this time.
ROAD REPORT:
Eric Allen reported that Blanding Lake Rd. is done. Now ready to work Lower Podunk Rd. Liquid calcium has been sprayed in front of all the houses. He has been in touch with Cabot for additional dust control for Pennay Hill Rd. as they are working gas well drilling in that area.
Cabot will not replace the pipe on Bartholomew Rd. as they do not feel they caused the entire problem with the collapsed pipe. Phelps asked that pictures be taken of the pipe’s condition at this time for reference in the future. Cabot will be fixing the grate at the intersection of Orphan School and Route 547.
Four driveway permits are pending from Williams and Allen turned over Road Crossing applications that have been submitted.
Sansky is doing an excellent welding job of repairing the 550, straightening the frame and re-doing box. Other equipment repairs were discussed regarding the money being spent at this time. Phelps brought to the Board’s attention that the roller will be in need of repairs to the vibratory action after this year’s work is completed. The grader needs the pump to be pressure tested as Sansky feels it may need adjusting.
Researching for grants was again discussed.
Meeting adjourned: 9:15 PM
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April 10, 2012
The regular meeting of Harford Township Supervisors was called to order at 7:00 PM in the township office with all Supervisors present. Visitors included Ted Brewster, Bob DeLuca, Connie Breese, Maureen Warren, Dorothy Hagenbuch, Eric Allen, Rick Hunter, Adam Briggs, and Pat Farnelli.
The minutes of March 13th were reviewed and by motion from Phelps, and second by Furney were approved as printed. Motion carried by three yes votes. Bill list was approved on motion by Phelps, seconded by Furney and carried by three yes votes. The treasurer’s report was filed for audit.
Harford Township auditors Bob DeLuca and Connie Breese attended the meeting and gave their report of the 2011 audit. DeLuca read the report and a copy is attached to the recorded minutes.
OLD BUSINESS:
The Board is looking for grants to help with Lower Podunk bridge replacement. Northern Tier has been contacted but we would be among the applicants and could take up to five years. Also Casey’s office has a program to aid in disaster flood relief. More research will be done.
GAI consultants Jerry George and Allan Berenbrok met with Phelps and Foltz regarding pipe lines for Williams.
Driveway applications were reviewed for Pennay Hill Road. The applications have been signed by two Supervisors.
The bids for road materials, dust control, and fuels were opened and compared. Attached are the results of the bidding.
Bio Diesel bid was awarded to Mirabito Energy Products (the only bidder) by motion from Foltz, second from Phelps and carried by three yes votes.
Dust Control was awarded to Suit-Kote Corp. East Division on a motion by Foltz, second by Phelps and carried by three yes votes.
Cinder bid was awarded to Romanski Trucking on a motion by Foltz, second by Phelps and carried by three yes votes.
Eastern Industries was awarded the bids for 2RC, 2B, 1B, and #67 anti-skid and Damascus Quarry was awarded the bid for R4 rock on a motion by Foltz, second by Phelps and carried by three yes votes.
NEW BUSINESS:
A subdivision for an add-on for Rutherford/Phelan was approved with no objections.
Three driveway permit application have been received from Dale Empet. These driveway are existing farm driveways but Mr. Empet would like occupancy permits on record for recorded permits as the gas and pipe lines companies are active in this area. After a discussion the applications were approved and the fee waived as the drives are existing.
An updated employee vacation/personal time off policy was reviewed and discussed. Suggestions were made and further wording will be added before final passage.
SEWER:
Engineer David Klepadlo has submitted a breakdown for the planned replacements needed at the sewer plant. We are discussing the situation with Attorney Hailstone and will make decisions later.
Phelps has spoken to Klepadlo regarding the replacement of the wooden grates and made the motion to replace those seven pits with Aluminum grating as per the quote from Guman’s Welding Inc. in the amount of $3990.00. Foltz seconded and motion carried by three yes votes.
ROAD REPORT:
Allen gave his report – Calcium tank is ready to spray. Procedures for dust control were discussed. Calcium will be spread in front of home prior to the road work for some dust relief for the residents. A load of calcium will be ordered tomorrow.
Allen continued – 350 has been inspected, two backhoe tires were purchased today, proper maintenance has been caught up on the vehicles and equipment, dirt at Stearns Road project has been leveled by Dale Payne. Guiderails are here for that project and we are waiting for their installation. The new truck has been lettered. FEMA paper work is coming in. Pipes will be replaced before the road work.
After a discussion regarding driveway permit applications, Foltz made the motion to allow the Road Master, after proper inspection and documentation of locations of driveway and proper paperwork filed, to sign the applications to allow the companies (with payment received) to proceed with the driveway installation. Phelps seconded and motion carried.
Meeting adjourned: 9:10 PM
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March 13, 2012
The regular meeting of Harford Township Supervisors was held in the township office at 7:00 PM. Chairman Garry Foltz called the meeting to order with Supervisors Doug Phelps and Sue Furney in attendance. Visitors were Doug Higgins, Maureen Warren, Ted Brewster, Adam Briggs, Gary Housel and Pat Farnelli.
The minutes of February 14th were approved as printed by a motion from Phelps, second from Furney and carried by three yes votes. The bill list was accepted on a motion by Phelps, second by Furney. So carried by three yes votes. Treasurer’s report was reviewed and filed for audit.
OLD BUSINESS:
A road crossing agreement for the gas pipe line companies was discussed and proposed. On a motion by Phelps and a second by Furney Harford Township Road Crossing Agreement was accepted. Motion carried by three yes votes.
Phelps has spoken with the owner of a barn on Tingley Lake Road that has been collapsed. She reports that she is aware of the problem, has contacted several contractors to tear it down completely and remove the debris, but is still in the process of finding one that will complete the job.
NEW BUSINESS:
Doug Higgins attended tonight’s meeting on behalf of the Harford/Lenox Baseball Association. He asked if we would consider contributing a donation to the Association. And he would like the Boards permission for the Association to proceed with plans to drain the outfield and dredge the moat. The standing water always proves to be a problem for the playing field. The Board gave their approval for them to go ahead with the draining. Furney made a motion to contribute $500.00 to the Association, Phelps made a second and the motion carried by three yes votes.
The County Planning has submitted a subdivision for Ronald & Rosemary Strohl. After a review of the plan the Board had no objections.
Harford Fire Police were recognized and acknowledged for the year 2012. On a motion by Foltz and a second by Phelps, Teresa Lamberson, Wayne Frederici, Terry VanGorden, and Cathy Frederici were approved as Fire Police. Motion carried by three yes votes.
The Borough of Montrose has asked for our Fire Police to assist them with traffic and crowd control for the parades on May 28th and July 4th. On a motion by Phelps permission was granted, a second was made by Furney and motion carried by three yes votes.
Lawn care quotes was received from DNR Lawn Care. The township yard quote for $25.00 and the sewer plant for $35.00 for mowing and trimming weekly or as needed. Foltz made a motion to accept the quote from DNR, Phelps seconded and motion carried by three yes votes.
The Harford Water Company has had some officer changes and they would like to sit down with the Board for some discussions. March 26th at 3:30 has been suggested.
SEWER:
The Board met with Engineer David Klepadlo to discuss necessary improvements to the sewer plant. For the improvement and continued smooth operation of the system, the plant and treatment area will need a control panel, waste gate values, blower units, and miscellaneous other improvements and replacement parts. We will need to borrow funds to complete this project and have received term quotes from Peoples Neighborhood Bank for $100,000.00 and $150,000.00. We will continue to work with Klepadlo for a plan of improvement and will seek funding as we go.
ROAD REPORT:
Road materials need to go out for bids. There was a discussion of purchasing through Costars. We will look into the options. Materials needed are 5000 tons,2RC; 2500 ton Anti-skid #67; 2500 tons 1B stone; 50 tons 2B stone; 50 tons #R4 stone; 500 tons clean black cinders. For dust control – 28,000 gallons, AEP/EDP oil and 28,000 gallons calcium. And 6000 gallons biodiesel fuel.
Foltz announced that Harford Township has been served with a lawsuit from a resident from Tingley Lake. It is now in our Attorney’s hands.
Meeting Adjourned – 8:36 PM
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February 14, 2012
The regular meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office by Garry Foltz, chairman. Supervisors Phelps and Furney were also present. Visitors were Ted Brewster, Maureen Warren, Eric Allen, Rick hunter, and Pat Farnelli.
The minutes of the January 3rd reorganization meeting were approved on a motion by Phelps and a second by Furney. Motion carried by three yes votes. Minutes of the January 3rd regular were accepted as printed on a motion by Phelps, seconded by Furney and carried by three yes votes. The bill list was reviewed and approved on a motion by Phelps, seconded by Furney and carried by three yes votes. The treasurer’s reports for December 31, 2011, and January/February 14, 2012, were filed for audit.
OLD BUSINESS:
The Stearns Road pipe project has been completed except for the guiderails. They are scheduled to be installed in the spring when the crew from Chemung Supply is back to work.
DEP scheduled a meeting with the Supervisors, Solicitor Andrew Hailstone, and Tom Yoniski from Senator Lisa Baker’s office. We first met on January 9th to discuss DEP’s concern with possible flood at the road. After a second meeting on January 25th, it was agreed that Stearns Road would be trenched to allow flood waters to flow out of the “pool” area. A bench mark was agreed upon so as to protect the homes from being flooded.
On early morning January 27th the water was up to the level of the bench mark and actions were taken. The road was closed and a trench was dug across the roadway by a contractor with his excavator as our backhoe was not able to dig through the frost line or deep enough. Attorney Hailstone declared it an emergency situation. The pipe was ordered, contractor hired, materials were scheduled for delivered and with the supervision of Engineer Todd Schmidt, the project was done to his GP11 permit specifications. They were also able to work underneath the sewer pipe to avoid disturbing the line. The road re-opened February 6, 2012. Attorney Hailstone is now working on the conclusion of the lawsuit.
Final payment has been received for the Dirt & Gravel Grant for the Richardson Road project. Because extra work to added to the project, the additional costs were submitted and approved. The total funding was $11,855.70.
NEW BUSINESS:
The terrorism insurance coverage was rejected as it has been in the past on a motion by Furney. Seconded by Phelps and carried by three yes votes.
The mileage reimburse rate for personal vehicle use was raised to &.555/mile to stay consistent with IRS rate. Motion made by Foltz, seconded by Phelps and carried by three yes votes.
Hollis and William Chichester have asked the Board to consider a variance for the fifteen feet boundary set back requirements on their lot at Tingley Lake. After a discussion, the Board agreed to this variance. A motion was made by Furney to grant their variance of 15 feet set back. Motion received a second from Phelps and carried by three yes votes.
Again this year, our insurance agent as suggested a Resolution to cover the members of the Fire Company when not involved in emergency situations. After a discussion, Furney motion to accept Resolution 2-12 – to authorize the members of the Harford Volunteer Fire Departments to perform extended duties. Seconded by Phelps the motion carried by three yes votes.
ROAD REPORT:
Allen reported that the gas companies are running heavy on some of our roads. Southwestern was called to repair Plank Hill that their trucks had messed up.
It has been an easy winter except for the nuisance snows. Mud areas are showing up and 2B stone was ordered to fill them in. Vehicles are running good; the 550 turbo was not working and has been torn apart. One spreader box fell apart, replacements will be considered for next year. For now we are working with two big trucks and 1 small one. The new truck is here.
Foltz reported that Southwestern is ready to do the pipe line from Martins Creek to Houlihan Road area. They have asked permission to use the road to weld the pipes together in exchange for making the road drivable. They would need to close the road during the welding process for approximately two weeks. The Board has no objections to the closing. The road crossing agreements for pipe line companies was tabled for tonight.
A work session for the Supervisors will be scheduled in the near future. David Klepadlo has also for a meeting to review needs at the sewer plant. This is being scheduled at the same time as the work session.
Foltz recalls giving a gas company permission to run 102 ft. trailers on our Township roads. He has now found out that we cannot permit that size trailer on our roads. We will review our agreements and rescind that permission.
Hearing no further public comments the meeting was adjourned.
Meeting adjourned – 8:24 PM
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January 03, 2012
Harford Township Supervisors held their 2012 organizational meeting at 7:00 PM in the Township office. Supervisors Furney and Foltz welcomed newly elected Supervisors Doug Phelps. Visitors were Ted Brewster, Maureen Warren, Terry VanGorden, Eric Allen, and Lillie Thomas.
The Board organized as follows:
Motion by Foltz to appoint Phelps as temporary chairman, second by Furney.
Motion by Phelps to appoint Furney as temporary secretary, second by Foltz.
Motion by Phelps to appoint Foltz as 2012 Chairman, second by Furney.
Motion by Foltz to appoint Phelps as Vice Chairman, second by Furney.
Motion by Foltz to appoint Furney as Secretary/treasurer, second by Phelps. Salary to be set by the Board of Auditors.
Motion by Furney to recognize the Operator / Laborer employees for 2012 as Eric Allen, Wayne Frederici, and George Sansky who will be starting employment January 09, 2012. Seconded by Phelps.
Motion by Furney to appoint Phelps as Road Master, second by Phelps. Foltz called for an Executive Session. Appointment tabled on motion by Furney, Second by Phelps.
Motion by Foltz to table setting 2012 wages for employees, second by Furney.
Motion by Foltz to set the treasurer’s Bond at $900,000.00. Second by Furney.
Motion by Phelps to reappoint Kreder Brooks Hailstone LLP with Andrew Hailstone as Counsel of record at the current hourly rate of $225.00/hr. Seconded by Furney.
Motion by Furney to reappoint David Klepadlo & associates as Engineering firm with David Klepadlo as counsel of record for Harford Sewer Systems. Seconded by Phelps.
Motion by Furney to appoint Dorothy Hagenbuch to serve as Chairman of the Vacancy Board, second by Phelps.
Motion by Furney to recognize Peoples Neighborhood Bank for all financial accounts and Funds, second by Foltz.
EMC coordinator appointment was tabled.
Sue Furney was recognized as the Open Records Officer.
Motion by Phelps to establish the regular monthly meetings for the Supervisors as the second Tuesday of each month, time 7:00 PM. , place township office. Seconded by Furney.
Motion by Phelps to appoint Foltz as the voting delegate to the annual conference, second by Furney.
Motion by Phelps and seconded by Furney to establish the employees paid holidays as ---Memorial Day May 28, Independence Day July 4, Labor Day September 3, Thanksgiving and the day after November 22 & 23, Christmas Eve December 24, Christmas Day December 25, and New Years Day January 1, 2013.
All above motions and seconds were passed with three yes votes.
There was no old business discussed. Public comments were heard.
Meeting Adjourned – 8:12 PM
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January 3, 2012
The regular meeting of the Harford Township Supervisors continued after the 2012 organization meeting.
The minutes of December 13, 2011, were approved on a motion by Phelps, second by Furney and carried by three yes votes.
The minutes of December 21, 2011, special meeting were approved on a motion by Phelps, seconded by Furney and carried by three yes votes.
The December 31, 2011, bill list was accepted on a motion by Phelps, seconded by Foltz, carried by three yes votes.
Bill list for January 3, 2012, was reviewed. Motion by Phelps to approve the bill list with the corrections of delete the item of Harford Fire Company as it was already paid on December 31, 2011, bill list. Motion seconded by Furney and carried by three yes votes.
OLD BUSINESS:
NEW BUSINESS:
Resolution 1-12 was presented for a new resolution for Peoples Neighborhood Bank for signature changes. Foltz made the motion by approve Resolution 1-12, second made by Phelps and so carried by three yes votes.
New signature cards were presented and signed.
A subdivision (add-on) for Carol Masters at Tingley Lake was are viewed and the Board had no objections. Municipal form signed.
ROAD REPORT:
Allen reported having snow this AM. They have removed a spreader box from one of the Mack’s so that a dump truck can be available for pot holes and ditch work. The cab and chassis for the new 5500 truck is at Powell’s for completion. Plans are to go to Powells to inspect the truck before they start their work.
VanGorden surrendered his keys to the shop, gate, and office door making a note for the record that no duplicates have been made. Keys were turned over the Phelps.
Meeting Adjourned - 8:42 PM
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