Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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January 7-Reorganization   January 7   February 19

February 19, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Sue Furney, Connie Breese, Kathy Oakley, Joe Loomis, Dale Ferger, Dale & Kim Payne, David Payne, Joseph Cowan, Donna Schulze, Gerry Yushinsky, Robert Supancik, and Gus Ferrara.
     The minutes of January 7th reorganization and regular meetings were reviewed and accepted on a motion by Walker, second by Phelps. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS:
     Rob Supancik asked about getting some ash trees removed from the ballfield parking lot and also a water leak that has not been addressed. Dale Ferger asked about money being transferred from the township CD account. There was some discussion about having a full-time Roadmaster and if the road crew was being paid for working through lunch.

EMERGENCY MANAGEMENT:
     There was nothing to report.

ROAD REPORT:
     Kyle Payne reported that the road crew has been dealing with snow and ice over the last month and trying to fill potholes as the weather allows.
     There was further discussion about purchasing the tractor/mower here on demo from Bradco Supply. The machine is used but in better shape than the one we have now. A motion was made by Payne, second by Walker to purchase the 2005 Massey Ferguson tractor for $45,000, with the money to come from the impact fee account. Motion carried by two yes votes, Phelps abstained.
     The supervisors are still working on plans to upgrade the township’s fuel system and checking into options to record the amount of fuel being used.
     Guiderails are proposed to be added to the following sites: Pennay Hill Road to the bridge and at the pipeline crossing, Tingley Street on a sharp curve, and Tyler Lake Road on both sides over the eddy. Chemung Supply has quoted a price of $9,975.25 for the labor and materials on all sites. A motion was made by Phelps, second by Walker to accept this quote from Chemung Supply. Motion carried by three yes votes.
     Contract extensions were signed for the Dirt & Gravel Roads projects on Tyler Lake and Oliver Roads in order to have more time to complete the work and close out the grants.

OLD BUSINESS:
     A motion was made by Walker, second by Phelps to appoint Dottie Hagenbuch as Chair of the Vacancy Board. Motion carried by three yes votes. The appointment of an Emergency Management Coordinator is still tabled looking for someone willing to take the position.
     A motion was made by Walker, second by Payne to renew the service agreement with JHA Companies at the same rates as last year. Motion carried by three yes votes. The Schermerhorn subdivision from last month was reviewed again and approved after checking on the proper lot size.

NEW BUSINESS:
     Gus Ferrara attended on behalf of the Harford Volunteer Fire Company to explain the new electronic sign that will be placed near the road by the flagpole. An option to add computer fraud insurance coverage was discussed, but may not be necessary.
     A motion was made by Walker, second by Payne to approve the following list of materials for bidding: 100 tons of half-inch minus, 500 tons of four-inch minus, 5000 tons of 2A, 500 tons of 2B, 500 tons of R3, 1500 tons of R4, 500 tons of R5, 150 tons R6, 10,000 tons of DSA, 3500 tons of #67 anti-skid, 1500 yards of black cinders, 30,000 gallons of liquid calcium, 9000 gallons of on-road diesel fuel, 4000 gallons of gasoline, and tri-axle or tandem axle trucks for general hauling at an hourly rate. Motion carried by three yes votes.

SEWER:
     The rate increase needed for the USDA loan repayment will be easier to achieve by phasing it in with gradual steps. A motion was made by Walker, second by Payne to adopt Resolution #2-19, raising quarterly fees by $18 per EDU in half-year increments starting with the second half of 2019 and continuing until 2021 when the loan payments will begin. Motion carried by three yes votes.

CORRESPONDENCE:
     A letter was received from the Susquehanna County Conservation District requesting donations for their Envirothon program. A motion was made by Walker, second by Payne to donate $250. Motion carried by three yes votes.

PUBLIC COMMENTS:
     Joe Loomis recommended brushing and cleaning up the job sites before the guiderail installations are done. Supervisor Phelps reported that building storm repairs still need to be made to the siding and ceiling inside the garage. He also asked to step down from the building improvement project and Supervisor Walker will take the lead for it.

     A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:26 PM.

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January 7, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:13 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Nelson Warren, Dale Ferger, Dale & Kim Payne, David Payne, and Adam Briggs.
     The minutes of December 11th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 7th was approved as printed on a motion by Walker, second by Phelps. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS:
     Dale Ferger asked about the amount being spent from impact fees and questioned the finances of the sewer system.

EMERGENCY MANAGEMENT:      A motion was made by Walker, second by Phelps to adopt Resolution #1-19, appoint agent for FEMA paperwork. Motion carried by three yes votes. A session for elected officials will be held January 30, 2019 at 6:30 PM in Montrose.

ROAD REPORT:
     The Monument Lane project has been postponed until spring to wait for better weather and to work out a few more issues.
     The guiderail installation on Pennay Hill Road has been completed as well as the stream cleaning project on School St.
     The fuel system upgrade is ongoing as different options are being considered.
     The supervisors decided to not look any further into purchasing a second grader at this time.
     The issue of mud being dragged from Plank Road onto Route 11 is becoming a problem again. The gas company and stone quarry will be asked to help with this.
     One bid was received for the purchase of a used boom mower from Bradco Supply. The machine is a 2005 Massey Ferguson tractor with 22’ Alamo machete and used approx. 1800 hours for a price of $45,000. There were some questions about the rental cost and where the money would come from so the supervisors decided to table it for further discussion.
     Two bids were received for tree trimming. Old School Tree Service gave a price of $185/hr. for a bucket truck and chipper. Worper Tree Service had a range of prices between $225-$400/hr. depending on the type of equipment and number of crew needed. A motion was made by Walker, second by Phelps to accept the bid from Old School Tree Service. Motion carried by three yes votes.

OLD BUSINESS:
     The parks & rec committee is still on hold waiting for more information.
     JHA Companies submitted a proposal of their estimated charges for different phases of the office improvement project. This will be an ongoing discussion as different options are being considered.

NEW BUSINESS:
     The annual agreement with JHA Companies is due for renewal. The fee schedule was not included in the packet, so the matter will be tabled to check into the rates for this year.
     A subdivision for the Schermerhorn property on Blanding Lake Road was received from the county planning commission. The supervisors reviewed the map but had some questions so that will be tabled for now along with the sewer planning module.

SEWER:
     A meeting was held with Travis Long from JHA Companies to discuss the sewer plant upgrade project with USDA and go over the finances of the system. He sent a preliminary rate analysis that shows what level rates will need to be raised to once the loan is in place.

PUBLIC COMMENTS:
     Supervisor Walker read a statement on improving communication between board members, making roadwork plans, and having better accountability on materials used.
     An executive session will be held following the meeting to discuss employee wages. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:37 PM.

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January 7, 2019

     The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.

     A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

     A motion to appoint Jim Phelps as Temporary Secretary was made by Payne, second by Walker. Motion carried by two yes votes, Phelps abstained.

     A motion to nominate Dustin Walker as 2019 Chairman of the Board was made by Payne, second by Phelps. Motion carried by two yes votes, Walker abstained.

     A motion to nominate Jim Phelps as 2019 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Phelps abstained.

     A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.

     A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Phelps. Motion carried by three yes votes. Compensation will be set at an Executive Session.

     The supervisors recognized road crew employees currently serving – Richard Hitchcock, Jerry Belotti, Carl Colwell, Rich Tomlinson, Gerry Yushinsky, and Todd Decker. Compensation will be set at an Executive Session. Jim Phelps was also recognized as a working supervisor, compensation will be set by the township auditors.

     A motion to set the Treasurer’s Bond for 2019 at $1,500,000 was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to table the appointments for Chairman of the Vacancy Board and Emergency Management Coordinator until the supervisors are able to check with interested people was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to appoint Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after or following Monday at the decision of the road crew, Christmas Day, and New Years Day was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to certify Kyle Payne as the voting delegate to the State Convention was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

Old Business: None

Public Comments: None

The reorganization meeting closed at 7:12PM.

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