Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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January 7-Reorganization   January 7

January 7, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:13 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Nelson Warren, Dale Ferger, Dale & Kim Payne, David Payne, and Adam Briggs.
     The minutes of December 11th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 7th was approved as printed on a motion by Walker, second by Phelps. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS:
     Dale Ferger asked about the amount being spent from impact fees and questioned the finances of the sewer system.

EMERGENCY MANAGEMENT:      A motion was made by Walker, second by Phelps to adopt Resolution #1-19, appoint agent for FEMA paperwork. Motion carried by three yes votes. A session for elected officials will be held January 30, 2019 at 6:30 PM in Montrose.

ROAD REPORT:
     The Monument Lane project has been postponed until spring to wait for better weather and to work out a few more issues.
     The guiderail installation on Pennay Hill Road has been completed as well as the stream cleaning project on School St.
     The fuel system upgrade is ongoing as different options are being considered.
     The supervisors decided to not look any further into purchasing a second grader at this time.
     The issue of mud being dragged from Plank Road onto Route 11 is becoming a problem again. The gas company and stone quarry will be asked to help with this.
     One bid was received for the purchase of a used boom mower from Bradco Supply. The machine is a 2005 Massey Ferguson tractor with 22’ Alamo machete and used approx. 1800 hours for a price of $45,000. There were some questions about the rental cost and where the money would come from so the supervisors decided to table it for further discussion.
     Two bids were received for tree trimming. Old School Tree Service gave a price of $185/hr. for a bucket truck and chipper. Worper Tree Service had a range of prices between $225-$400/hr. depending on the type of equipment and number of crew needed. A motion was made by Walker, second by Phelps to accept the bid from Old School Tree Service. Motion carried by three yes votes.

OLD BUSINESS:
     The parks & rec committee is still on hold waiting for more information.
     JHA Companies submitted a proposal of their estimated charges for different phases of the office improvement project. This will be an ongoing discussion as different options are being considered.

NEW BUSINESS:
     The annual agreement with JHA Companies is due for renewal. The fee schedule was not included in the packet, so the matter will be tabled to check into the rates for this year.
     A subdivision for the Schermerhorn property on Blanding Lake Road was received from the county planning commission. The supervisors reviewed the map but had some questions so that will be tabled for now along with the sewer planning module.

SEWER:
     A meeting was held with Travis Long from JHA Companies to discuss the sewer plant upgrade project with USDA and go over the finances of the system. He sent a preliminary rate analysis that shows what level rates will need to be raised to once the loan is in place.

PUBLIC COMMENTS:
     Supervisor Walker read a statement on improving communication between board members, making roadwork plans, and having better accountability on materials used.
     An executive session will be held following the meeting to discuss employee wages. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:37 PM.

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January 7, 2019

     The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.

     A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

     A motion to appoint Jim Phelps as Temporary Secretary was made by Payne, second by Walker. Motion carried by two yes votes, Phelps abstained.

     A motion to nominate Dustin Walker as 2019 Chairman of the Board was made by Payne, second by Phelps. Motion carried by two yes votes, Walker abstained.

     A motion to nominate Jim Phelps as 2019 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Phelps abstained.

     A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.

     A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Phelps. Motion carried by three yes votes. Compensation will be set at an Executive Session.

     The supervisors recognized road crew employees currently serving – Richard Hitchcock, Jerry Belotti, Carl Colwell, Rich Tomlinson, Gerry Yushinsky, and Todd Decker. Compensation will be set at an Executive Session. Jim Phelps was also recognized as a working supervisor, compensation will be set by the township auditors.

     A motion to set the Treasurer’s Bond for 2019 at $1,500,000 was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to table the appointments for Chairman of the Vacancy Board and Emergency Management Coordinator until the supervisors are able to check with interested people was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to appoint Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after or following Monday at the decision of the road crew, Christmas Day, and New Years Day was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to certify Kyle Payne as the voting delegate to the State Convention was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

Old Business: None

Public Comments: None

The reorganization meeting closed at 7:12PM.

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