Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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January 7-Reorganization   January 7   February 19   March 19   April 9   May 21

May 21, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Phelps was absent. Visitors present were Ted Brewster, Joseph & Dava Cowan, Robert Supancik, Gerry Yushinsky, Dale & Kim Payne, Eric Fisk, and April Petroski.
     The minutes of April 9th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

EMERGENCY MANAGEMENT:
     Paperwork is being completed for FEMA reimbursement from the flooding last August. There is no word yet on whether funding will be available for last month’s tornado.

ROAD REPORT:
     Supervisor Payne reported that the road crew will start grading roads when the weather dries out. In the meantime, they have changed a couple sluice pipes and marked some of the dead ash trees along the roads.
     Supervisor Walker brought up a proposal from Supervisor Phelps to bring in a contractor to fix ditch areas on Tyler Lake, Wolf Lake, and Orphan School Roads. Supervisor Payne would like to have the road crew check them out.
     One bid was received for stump grinding from Shawn Krause at the rate of $110/hr. for the machine with operator. A motion was made by Walker, second by Payne to accept this bid. Motion carried by two yes votes.
     The following equipment was listed on the Municibid website from May 1-17, 2019 which produced these results: 2015 Ford F550 – High bidder Dave Faggioli at $28,800, 1994 Mack – High bidder Joe Diamond at $7,600, and 6610 Ford Tiger Boom Mower – High bidder Russell Harper at $9,600. A motion was made by Walker, second by Payne to accept all three bids and proceed with the sales. Motion carried by two yes votes.

OLD BUSINESS:
     Supervisor Walker has checked with Solicitor Jamie Hailstone about the formation of a parks & rec authority. The board members would be appointed by the township supervisors and would be able to apply for grants. A motion was made by Walker, second by Payne to start the process of creating this authority. Motion carried by two yes votes.
     The court hearing was held about the noise complaint against Williams. A final ruling has not been issued, but there was documentation from a previous township board that the operation of the compressor station would follow the guidelines of the county ordinance and not the township’s noise ordinance.

NEW BUSINESS:
     The supervisors approved a driveway permit for Johnson on Richardson Road and a subdivision for Sloat on Bartholomew Road. The amended division orders for the Adams well pad will be tabled pending clarification.
     The township cleanup will be held soon and a motion was made by Payne, second by Walker to add Sue Furney, Wayne Frederici, Amie Yasnovitch, and Tom Button as temporary employees. Motion carried by two yes votes.

SEWER:
     There was some discussion about improving sewer plant operations – the remaining capacity can be used to treat waste brought in from other areas to generate income, guidelines need to be drawn up on the replacement and maintenance of the grinder pumps and when costs should be paid by the property owners, and looking at more options on collecting the past due amounts that have been owed for quite some time. A representative from JHA Companies will be invited to attend an upcoming meeting to answer questions and further discuss these ideas.

CORRESPONDENCE:
     There is a display of PennDOT plans for upcoming improvements to SR 11 between Hop Bottom and Kingsley here for public review and comments.

PUBLIC COMMENTS:
     Eric Fisk asked about the status of repairs to the stream bank along Decker Court. This project can be eligible for FEMA funding as long as the township is willing to be the applicant and complete the paperwork.

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:07 PM.

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April 9, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jamie Hailstone. Visitors present were Ted Brewster, Maureen Warren, Joe Loomis, Dale Ferger, Joseph & Dava Cowan, Dottie Hagenbuch, Robert Rex, Dale & Kim Payne, Gerry Yushinsky, and Robert Oakley.
     The minutes of March 19th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes; Phelps abstained as he had not been present. The bill list was approved as printed with the exception of the Vestal Asphalt bill on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS:
     There were some questions from the audience about bills for the sewer and for equipment parts.

EMERGENCY MANAGEMENT:
     There was nothing to report.

ROAD REPORT:
     The problem ash trees in the township right-of-ways brought up last month were discussed again. As the tree professional that may be used is the father-in-law of Supervisor Walker, the motion was remade by Payne, second by Phelps to spend up to $1000 if necessary for the ash tree situation to be assessed. Motion carried by two yes votes; Walker abstained.
     A proposal was received from Francis Smith & Sons in the amount of $20,130 for the upgrades to the fuel system. A new fuel tank will be installed and the existing pump can be used in a containment area with safety barriers to meet all PA Labor & Industry standards. A Petrovend unit will be installed to track usage which can be input to the township’s computer for better record keeping. A motion was made by Phelps, second by Payne to accept this proposal. Motion carried by three yes votes.

OLD BUSINESS:
     The possible candidate for Emergency Management Coordinator has declined to take the position.

NEW BUSINESS:
     The supervisors approved driveways permits for Williams Field Services on Upper and Lower Podunk Roads. A motion was made by Walker, second by Payne to adopt the floodplain management permit application and fee schedule prepared by JHA Companies. Motion carried by three yes votes.
     The township cleanup was discussed and a motion was made by Phelps, second by Payne to hold it the first full week of June at the same rate as last year, with electronics to be determined. Motion carried by three yes votes.

SEWER:
     The supervisors signed the revised engineering agreement for the upgrade project with USDA. The project can now move forward with getting bid specifications ready for the construction.

CORRESPONDENCE:
     The Environmentally Sensitive Maintenance training needed for the Dirt & Gravel Road grants will be held in Montrose on May 8-9, 2019.

PUBLIC COMMENTS:
     Solicitor Jamie Hailstone gave an update on the noise complaint that has been filed with the magistrate and is scheduled for a hearing. There has also been a complaint made about an ongoing septic violation, which has been investigated by the sewage enforcement officer in the past and may need to have legal action taken.
     A motion was made by Payne, second by Phelps to put the Ford 550 out for bids on the Municibid website. Motion carried by three yes votes.
     A motion was made by Phelps, second by Payne to advertise for bids for a stump grinder w/operator at an hourly rate to work as directed by the board of supervisors. Motion carried by three yes votes.
     Supervisor Phelps brought up getting spray patching done again this year and take care of some problem areas in Kingsley. After some discussion, the matter will be tabled to have time to get more information on possible solutions.
     There has been some community interest in gathering information about the sewer system and making plans to help save on costs and reduce the need for rate increases in the future. A survey is being worked on to consult with other similar sized plants in the surrounding area.

     An executive session will be held following the meeting to discuss litigation strategy with the township solicitor. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:23 PM.

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March 19, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Phelps was absent due to a personal issue. Visitors present were Ted Brewster, Joe Loomis, Lillie Thomas, Joseph & Dava Cowan, Donna Schulze, Dottie Hagenbuch, Connie Breese, Bob DeLuca, Kathy Oakley, Dale & Kim Payne, Gerry Yushinsky, Robert Oakley, and Gus Ferrara.
     The minutes of February 19th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS:
     Gus Ferrara mentioned the additional costs the fire company has incurred to obtain the permit for their electronic sign and asked for some relief. A motion was made by Walker, second by Payne to waive the residual part of the township fee after the costs from JHA. Motion carried by two yes votes.

AUDIT REPORT:
     The township auditors have completed their review of the 2018 records and found everything to be in order. Some items noted for further action: lack of records for vehicle fuel use, someone other than secretary/treasurer to reconcile bank statements, and no employee personnel manual exists with defined policies. Joe Loomis volunteered to reconcile bank statements, so a motion was made by Walker, second by Payne to appoint him to that duty. Motion carried by two yes votes.

EMERGENCY MANAGEMENT:
     There was nothing to report.

ROAD REPORT:
     Supervisor Walker discussed problem ash trees in the township right-of-ways which need to be removed. A tree professional may need to be used to evaluate where the worst trees are and then start in that area. A motion was made by Walker, second by Payne to spend up to $1000 if necessary for the ash tree situation to be assessed. Motion carried by two yes votes.
     The fuel system upgrades will be discussed further next month. Supervisor Payne reported the road crew has been filling potholes and trying to address the mud issue on Lower Podunk Road.
Bids were opened for the items advertised last month with the following results:

Road Materials:
Lopke Rock Products
     Half Inch Minus $7.00 FOB, $12.00 job site, $12.75 as directed.
     Four Inch Minus $7.00 FOB, $12.00 job site, $12.75 as directed.
     2A Stone $7.00 FOB, $12.00 job site, $12.75 as directed.
     2B Stone $11.50 FOB, $16.50 job site, $17.25 as directed.
     R3 Stone $10.50 FOB, $15.50 job site, $16.25 as directed.
     R4 Stone $11.50 FOB, $16.50 job site, $17.25 as directed.
     R5 Stone $13.50 FOB, $18.50 job site, $19.25 as directed.
     R6 Stone $15.50 FOB, $20.50 job site, $21.25 as directed.
     Anti-skid #67 $12.00 FOB, $17.00 job site, $17.75 as directed.
     DSA No bid

New Enterprise Stone
     Half Inch Minus $10.50 FOB, $15.45 job site, $16.85 as directed.
     Four Inch Minus $11.60 FOB, $16.55 job site, $17.95 as directed.
     2A Stone $8.10 FOB, $13.05 job site, $14.45 as directed.
     2B Stone $12.50 FOB, $17.45 job site, $18.85 as directed.
     R3 Stone $11.50 FOB, $16.45 job site, $17.85 as directed.
     R4 Stone $12.80 FOB, $18.75 job site, $19.15 as directed.
     R5 Stone $17.70 FOB, $25.65 job site, $26.05 as directed.
     R6 Stone $17.00 FOB, $24.95 job site, $25.35 as directed.
     Anti-skid #67 $12.25 FOB, $17.20 job site.
     DSA $12.30 FOB, $17.25 job site, 18.65 as directed.

A motion was made by Walker, second by Payne to accept both suppliers and use as needed. Motion carried by two yes votes.

Black Cinders:
     Romanski Trucking – $23.95 per yard
A motion was made by Walker, second by Payne to accept this bid. Motion carried by two yes votes.

Trucking:
     Tompkins Enterprises – $80/hr. with a 4 hour minimum
     Barhite Excavating – $85/hr.
     Laude Trucking – $85/hr.
     Kiefer Trucking – $87/hr.
A motion was made by Walker, second by Payne to accept all bids to use as needed. Motion carried by two yes votes.

Dust Control:
     Suit-Kote Corp – Liquid Calcium $1.05/gallon to twp, $1.168/gallon on roads
     Vestal Asphalt – Liquid Calcium $1.12/gallon to twp, $1.17/gallon on roads
A motion was made by Walker, second by Payne to accept both suppliers. Motion carried by two yes votes.

Fuel:
Ace Robbins
     Gasoline $0.15 over rack per gallon (Rack 3/13/19 $1.7825)
     On Road Diesel $0.15 over rack per gallon (Rack 3/13/19 $2.11)
     Winter Additive $0.03 per gallon

Mirabito Energy
     Gasoline $0.175 over rack per gallon (Rack 3/16/19 $1.8490)
     On Road Diesel $0.175 over rack per gallon (Rack 3/16/19 $2.0765)
     Kerosene $0.175 over rack per gallon
     Winter Additive $0.03 per gallon

A motion was made by Walker, second by Payne to accept both suppliers. Motion carried by two yes votes.

Pipe:
Marie Turner
     18” pipe $8.37/lf, 18” band $18.65/ea.
     24” pipe $12.99/lf, 24” band $26.45/ea.

Fry’s Plastic
     18” pipe $9.56/lf, 18” band $11.95/ea.
     24” pipe $15.46/lf, 24” band $19.33/ea.

John Bonham
     18” pipe $9.56/lf, 18” band $11.95/ea.
     24” pipe $15.46/lf, 24” band $19.33/ea.

A motion was made by Walker, second by Payne to accept all bids and use as needed. Motion carried by two yes votes.

OLD BUSINESS:
     The appointment of an Emergency Management Coordinator will remain tabled. There was some discussion about water main leaks throughout town and by the ballfield.

NEW BUSINESS:
     The supervisors approved driveways permits for Cabot on Upper Podunk Road and a subdivision/addition for the Millers.
     A motion was made by Walker, second by Payne to change the date of next month’s meeting to April 9th because of a conflict with the PSATS Convention. Motion carried by two yes votes.

SEWER:
     A motion was made by Walker, second by Payne to approve the purchase of two replacement pumps at a cost of around $5200. Motion carried by two yes votes. There was some discussion about the sewer rate increase and the problem of collecting delinquent accounts.

PUBLIC COMMENTS: None

     A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:31 PM.

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February 19, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Sue Furney, Connie Breese, Kathy Oakley, Joe Loomis, Dale Ferger, Dale & Kim Payne, David Payne, Joseph Cowan, Donna Schulze, Gerry Yushinsky, Robert Supancik, and Gus Ferrara.
     The minutes of January 7th reorganization and regular meetings were reviewed and accepted on a motion by Walker, second by Phelps. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS:
     Rob Supancik asked about getting some ash trees removed from the ballfield parking lot and also a water leak that has not been addressed. Dale Ferger asked about money being transferred from the township CD account. There was some discussion about having a full-time Roadmaster and if the road crew was being paid for working through lunch.

EMERGENCY MANAGEMENT:
     There was nothing to report.

ROAD REPORT:
     Kyle Payne reported that the road crew has been dealing with snow and ice over the last month and trying to fill potholes as the weather allows.
     There was further discussion about purchasing the tractor/mower here on demo from Bradco Supply. The machine is used but in better shape than the one we have now. A motion was made by Payne, second by Walker to purchase the 2005 Massey Ferguson tractor for $45,000, with the money to come from the impact fee account. Motion carried by two yes votes, Phelps abstained.
     The supervisors are still working on plans to upgrade the township’s fuel system and checking into options to record the amount of fuel being used.
     Guiderails are proposed to be added to the following sites: Pennay Hill Road to the bridge and at the pipeline crossing, Tingley Street on a sharp curve, and Tyler Lake Road on both sides over the eddy. Chemung Supply has quoted a price of $9,975.25 for the labor and materials on all sites. A motion was made by Phelps, second by Walker to accept this quote from Chemung Supply. Motion carried by three yes votes.
     Contract extensions were signed for the Dirt & Gravel Roads projects on Tyler Lake and Oliver Roads in order to have more time to complete the work and close out the grants.

OLD BUSINESS:
     A motion was made by Walker, second by Phelps to appoint Dottie Hagenbuch as Chair of the Vacancy Board. Motion carried by three yes votes. The appointment of an Emergency Management Coordinator is still tabled looking for someone willing to take the position.
     A motion was made by Walker, second by Payne to renew the service agreement with JHA Companies at the same rates as last year. Motion carried by three yes votes. The Schermerhorn subdivision from last month was reviewed again and approved after checking on the proper lot size.

NEW BUSINESS:
     Gus Ferrara attended on behalf of the Harford Volunteer Fire Company to explain the new electronic sign that will be placed near the road by the flagpole. An option to add computer fraud insurance coverage was discussed, but may not be necessary.
     A motion was made by Walker, second by Payne to approve the following list of materials for bidding: 100 tons of half-inch minus, 500 tons of four-inch minus, 5000 tons of 2A, 500 tons of 2B, 500 tons of R3, 1500 tons of R4, 500 tons of R5, 150 tons R6, 10,000 tons of DSA, 3500 tons of #67 anti-skid, 1500 yards of black cinders, 30,000 gallons of liquid calcium, 9000 gallons of on-road diesel fuel, 4000 gallons of gasoline, and tri-axle or tandem axle trucks for general hauling at an hourly rate. Motion carried by three yes votes.

SEWER:
     The rate increase needed for the USDA loan repayment will be easier to achieve by phasing it in with gradual steps. A motion was made by Walker, second by Payne to adopt Resolution #2-19, raising quarterly fees by $18 per EDU in half-year increments starting with the second half of 2019 and continuing until 2021 when the loan payments will begin. Motion carried by three yes votes.

CORRESPONDENCE:
     A letter was received from the Susquehanna County Conservation District requesting donations for their Envirothon program. A motion was made by Walker, second by Payne to donate $250. Motion carried by three yes votes.

PUBLIC COMMENTS:
     Joe Loomis recommended brushing and cleaning up the job sites before the guiderail installations are done. Supervisor Phelps reported that building storm repairs still need to be made to the siding and ceiling inside the garage. He also asked to step down from the building improvement project and Supervisor Walker will take the lead for it.

     A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:26 PM.

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January 7, 2019

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:13 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Nelson Warren, Dale Ferger, Dale & Kim Payne, David Payne, and Adam Briggs.
     The minutes of December 11th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 7th was approved as printed on a motion by Walker, second by Phelps. Motion carried by three yes votes. The treasurer's report was filed for audit.

PUBLIC COMMENTS:
     Dale Ferger asked about the amount being spent from impact fees and questioned the finances of the sewer system.

EMERGENCY MANAGEMENT:      A motion was made by Walker, second by Phelps to adopt Resolution #1-19, appoint agent for FEMA paperwork. Motion carried by three yes votes. A session for elected officials will be held January 30, 2019 at 6:30 PM in Montrose.

ROAD REPORT:
     The Monument Lane project has been postponed until spring to wait for better weather and to work out a few more issues.
     The guiderail installation on Pennay Hill Road has been completed as well as the stream cleaning project on School St.
     The fuel system upgrade is ongoing as different options are being considered.
     The supervisors decided to not look any further into purchasing a second grader at this time.
     The issue of mud being dragged from Plank Road onto Route 11 is becoming a problem again. The gas company and stone quarry will be asked to help with this.
     One bid was received for the purchase of a used boom mower from Bradco Supply. The machine is a 2005 Massey Ferguson tractor with 22’ Alamo machete and used approx. 1800 hours for a price of $45,000. There were some questions about the rental cost and where the money would come from so the supervisors decided to table it for further discussion.
     Two bids were received for tree trimming. Old School Tree Service gave a price of $185/hr. for a bucket truck and chipper. Worper Tree Service had a range of prices between $225-$400/hr. depending on the type of equipment and number of crew needed. A motion was made by Walker, second by Phelps to accept the bid from Old School Tree Service. Motion carried by three yes votes.

OLD BUSINESS:
     The parks & rec committee is still on hold waiting for more information.
     JHA Companies submitted a proposal of their estimated charges for different phases of the office improvement project. This will be an ongoing discussion as different options are being considered.

NEW BUSINESS:
     The annual agreement with JHA Companies is due for renewal. The fee schedule was not included in the packet, so the matter will be tabled to check into the rates for this year.
     A subdivision for the Schermerhorn property on Blanding Lake Road was received from the county planning commission. The supervisors reviewed the map but had some questions so that will be tabled for now along with the sewer planning module.

SEWER:
     A meeting was held with Travis Long from JHA Companies to discuss the sewer plant upgrade project with USDA and go over the finances of the system. He sent a preliminary rate analysis that shows what level rates will need to be raised to once the loan is in place.

PUBLIC COMMENTS:
     Supervisor Walker read a statement on improving communication between board members, making roadwork plans, and having better accountability on materials used.
     An executive session will be held following the meeting to discuss employee wages. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:37 PM.

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January 7, 2019

     The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.

     A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

     A motion to appoint Jim Phelps as Temporary Secretary was made by Payne, second by Walker. Motion carried by two yes votes, Phelps abstained.

     A motion to nominate Dustin Walker as 2019 Chairman of the Board was made by Payne, second by Phelps. Motion carried by two yes votes, Walker abstained.

     A motion to nominate Jim Phelps as 2019 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Phelps abstained.

     A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.

     A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Phelps. Motion carried by three yes votes. Compensation will be set at an Executive Session.

     The supervisors recognized road crew employees currently serving – Richard Hitchcock, Jerry Belotti, Carl Colwell, Rich Tomlinson, Gerry Yushinsky, and Todd Decker. Compensation will be set at an Executive Session. Jim Phelps was also recognized as a working supervisor, compensation will be set by the township auditors.

     A motion to set the Treasurer’s Bond for 2019 at $1,500,000 was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to table the appointments for Chairman of the Vacancy Board and Emergency Management Coordinator until the supervisors are able to check with interested people was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to appoint Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Payne. Motion carried by three yes votes.

     A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after or following Monday at the decision of the road crew, Christmas Day, and New Years Day was made by Walker, second by Phelps. Motion carried by three yes votes.

     A motion to certify Kyle Payne as the voting delegate to the State Convention was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.

Old Business: None

Public Comments: None

The reorganization meeting closed at 7:12PM.

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