Settled 1790       Incorporated 1808
P O Box 1
Harford, Pennsylvania 18823
Municipal Phone: (570)434-2401
FAX: (570)434-2139

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January 3 (Reorganization)   January 3   February 1   February 21   March 21

March 21, 2017

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Doug Phelps at 7:00 PM. Supervisors Furney and Walker were present along with Secretary/Treasurer Carolyn Jennings and Roadmaster Jim Phelps. Visitors present were Ted Brewster, Maureen Warren, Dorothy Hagenbuch, Dan and Linda Bonham, Connie Breese, and Robert DeLuca.
     The minutes of January 3rd – reorganization & regular meetings were reviewed and accepted on a motion by Furney, second by Phelps. Motion carried by two yes votes; Walker abstained as he was not present.
     The minutes of February 1st – special meeting were reviewed and accepted on a motion by Phelps, second by Furney. Motion carried by two yes votes; Walker abstained as he was not present.
     The minutes of February 21st were reviewed and accepted on a motion by Walker, second by Furney. Motion carried by two yes votes; Phelps abstained as he was not present.
     The bill list was approved as printed on a motion by Phelps, second by Furney. Motion carried by three yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS: None

ROAD REPORT:
     The supervisors have discussed switching employee payroll to direct deposit. Payday will change to Friday to allow a little extra time to prepare the paperwork. A motion was made by Walker, second by Phelps to begin the transition to direct deposit. Motion carried by three yes votes.
     Roadmaster Jim Phelps has gotten phone quotes on prices for roller rental for the upcoming roadwork season. Cleveland Brothers has a 66-inch single drum roller for $3500/month with a $500 delivery fee, Bradco Supply has a 66-inch smooth drum roller for $3600/month with a $400 delivery fee, and Stephenson Equipment declined as they do not currently have one available. There was a question about the maintenance of the machine. Cleveland Brothers also gave prices for a 308 mini-excavator at $1,450/week and $3,655/month, a 311 mini-excavator at $1,650/week and $4,080/month, and a dozer at $1,650/week. The supervisors will look closer at further information before making any decisions.
     Still Hill Road is in such bad condition that it can’t really be plowed, even with a grader. A quote of $9,600 was given by Dale Payne to build up the road with quarry fill. This would help make the road more accessible until such a time that a better driving surface could be made. A motion was made by Furney, second by Walker to accept the $9,600 quote from Dale Payne to do the work when he can. Motion carried by three yes votes.
     The Highway Occupancy permit for the Jeffers Road intersection with SR 106 is set to expire as it has been a year since it was opened. The work done last year has improved the sight distance, but it is still not quite to PennDOT standards. The supervisors agreed to keep the permit open for another year to allow more time to complete the project.

OLD BUSINESS:
     Bids were opened for the items advertised last month with the following results:

Fuel
Ace RobbinsGasoline $0.15 over rack per gallon
On Road Diesel $0.15 over rack per gallon
Winter Additive $0.03 per gallon
Mirabito EnergyGasoline $0.14 over rack per gallon
On Road Diesel $0.14 over rack per gallon
Kerosene(winter blend) $0.14 over rack per gallon
     A motion was made by Phelps, second by Furney to award the fuel bid to Ace Robbins based on better results with the fuel and continuing the service the township currently has. Motion carried by three yes votes.

Paver
Barhite Excavating $1850 per day, $125 per mobilization
Suit-Kote Corp $1800 per day, $500 per mobilization
RPD Enterprises $3000 per day, $300 per mobilization
Vestal Asphalt $3650 per day, $750 per mobilization
     A motion was made by Phelps, second by Walker to award the paver bid to Barhite Excavating based on the savings with the number of mobilization costs. Motion carried by three yes votes.

Dust Control
Vestal Asphalt Liquid Calcium $1.05 per gallon
AEP Oil $1.218 per gallon
Suit-Kote Corp Liquid Calcium $1.03 per gallon
AEP Oil $1.49 per gallon
Bob O’Reilly & Son Salt Brine $950 per load
     A motion was made by Phelps, second by Walker to award the dust control bid to Suit-Kote Corp as primary and Vestal Asphalt as secondary for Liquid Calcium, Vestal Asphalt as primary and Suit-Kote Corp as secondary for AEP Oil, and Bob O’Reilly & Son for Salt Brine. Motion carried by three yes votes.

Road Materials
Lopke Rock Products Half Inch Minus $5.00 FOB, $9.25 job site, $9.25 as directed.
2A Stone $6.75 FOB, $11.00 job site, $11.00 as directed.
2B Stone $10.00 FOB, $14.20 job site, $14.20 as directed.
R3 Stone $9.00 FOB, $13.25 job site, $13.25 as directed.
R4 Stone $10.80 FOB, $15.00 job site, $15.00 as directed.
Anti-skid #67 $10.00 FOB, $14.20 job site, $14.20 as directed.
New Enterprise Stone Half Inch Minus $9.70 FOB, $13.50 job site, $14.50 as directed.
2A Stone $7.60 FOB, $11.40 job site, $12.40 as directed.
2B Stone $11.30 FOB, $15.10 job site, $16.10 as directed.
R3 Stone $11.00 FOB, $14.80 job site, $15.80 as directed.
R4 Stone $11.10 FOB, $14.90 job site, $15.90 as directed.
Anti-skid #67 $11.15 FOB, $14.95 job site.
DSA $10.23 FOB, $14.03 job site, $15.03 as directed.
     A motion was made by Furney, second by Phelps to award the road materials bid to both Lopke and New Enterprise. Motion carried by three yes votes.

Trucking
Tri-Axle Young Transporting – $70/hr.
Barhite Excavating – $74/hr. general hauling & ditching, $74/hr. tailgating roadmaterials
Diaz Companies – $75/hr. general hauling & ditching, $75/hr. tailgating road materials
Ronald B. Kiefer – $75/hr. general hauling & ditching, $75/hr. tailgating road materials
Stoney Mountain Tractor Parts – $75/hr.
Tompkins Enterprises – $80/hr. general hauling & ditching, $80/hr. tailgating road materials with a 4 hour minimum
Tandem Axle Barhite Excavating – $70/hr. general hauling & ditching, $70/hr. tailgating roadmaterials
William J. Lawrence Excavating – $75/hr.
     A motion was made by Phelps, second by Walker to award the trucking bid to all companies, which will be called in order of price and based on availability. Motion carried by three yes votes.

Black Cinders
Kiefer Trucking $14.75 per yard
Brown Farms Enterprises $17.00 per yard
Stoney Mountain Tractor Parts $17.98 per yard
Romanski Trucking $19.25 per yard
     A motion was made by Phelps, second by Furney to award the cinder bid to Kiefer Trucking. Motion carried by three yes votes.

NEW BUSINESS:
     The auditors were present to give their 2016 Report. Records were examined and found to be in order and all bids were reviewed and appear to have been awarded to the lowest responsible bidder. Two findings were noted for corrective action: number of hand-written entries on timecards and occasions of township spending over budgeted amounts without corresponding resolutions.
     Two roads have developed serious issues from the winter, which need to be addressed as soon as possible. Roadmaster Phelps has prices of $950 from Estabrook Excavating for a section of Stearns Road and $7,500 from Frank Payne Excavating for Lower Podunk Road. A motion was made by Walker, second by Phelps to accept these prices and get both roads done. Motion carried by three yes votes.
     The supervisors discussed setting a dollar amount for other emergency road repairs that may come up with the change of seasons. The Roadmaster will consult with the supervisors to okay which roads and who will be doing the repairs. A motion was made by Phelps, second by Walker to put $15,000 aside in an emergency road repair category to handle any issues that may arise. Motion carried by three yes votes.
     Supervisor Furney suggested putting an ad in the Mulligan’s to remind residents that building permits are required and who they should contact.

PUBLIC COMMENTS: None

     A motion was made by Phelps and seconded by Furney to adjourn the meeting at 8:25 PM.

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February 21, 2017

     The regular meeting of the Harford Township Supervisors was called to order at 7:00 PM in the township office by Vice-Chairman Sue Furney, as Chairman Phelps was absent. She welcomed newly appointed supervisor Dustin Walker to the Board. Secretary/Treasurer Carolyn Jennings and Roadmaster Jim Phelps were present along with visitors Ted Brewster, Zack Weida, Maureen Warren, Dorothy Hagenbuch, Adam Briggs, Joe Cowan, and Dale Ferger.
     The minutes of January 3rd – reorganization & regular meetings and February 1st – special meeting were reviewed, but could not be approved as there were not two supervisors present who were at those meetings. The bill list was approved as printed on a motion by Furney, second by Walker. Motion carried by two yes votes. The treasurer’s report was filed for audit.

PUBLIC COMMENTS:
     Ted Brewster asked about ditching needed on Stearns Road. Roadmaster Jim Phelps said it will be worked on and it may be a possibility for a Dirt & Gravel Roads grant this spring.
     Joe Cowan questioned the work to be done on Tyler Lake Road. Supervisor Furney stated they will be meeting shortly with the engineer to discuss the details.
     Zack Weida spoke on behalf of the owners of Scott’s Saw Shop on Tripp Road about their need for more cinders. Roadmaster Jim Phelps said it may be a problem with their trucks coming at off-peak hours.

ROAD REPORT:
     Roadmaster Jim Phelps asked again if the supervisors would consider direct deposit for the township workers as it would be easier than having people leave to go to the bank during snowstorms. The supervisors will discuss this further during an executive session. He also asked if the supervisors were planning to purchase or rent a boom mower for the coming roadwork season.

A motion was made by Walker, second by Furney to approve the following list of materials for bidding:
3000 tons of half-inch minus5000 tons of 2A500 tons of 2B
500 tons of R31500 tons of R43500 tons of #67 anti-skid
15,000 tons DSA2000 yards of black cinders40,000 gallons of salt brine
10,000 gallons of liquid calcium15,000 gallons of AEP oil9000 gallons of on-road diesel fuel
4000 gallons of gasolinetri-axle and tandem axle trucks
for tailgating and general hauling/ditching
a paver with operator & laborer.
Motion carried by two yes votes.

OLD BUSINESS: None

NEW BUSINESS:
     A motion was made by Furney, second by Walker to accept Resolution #1-17 – Bank Signature Cards. Motion carried by two yes votes.

SEWER:
     Plant operations have been taken over by JHA Companies and the transition has gone well so far. They have found rebuild kits that are available with all the parts necessary to repair the old pumps. They would like to purchase 2 kits at $800 each to have on hand. A motion was made by Furney, second by Walker to approve this request. Motion carried by two yes votes.

PUBLIC COMMENTS: None

     A motion was made by Furney and seconded by Walker to adjourn the meeting at 7:47 PM.

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February 1, 2017

     The special meeting of the Harford Township Supervisors was called to order in the township office by Chairman Doug Phelps at 7:00 PM. Supervisor Furney was present along with Secretary/Treasurer Carolyn Jennings and Roadmaster Jim Phelps. Visitors present were Ted Brewster, Jean Kelly, Rob and Dale Weida, Zack Weida, Maureen Warren, Dorothy Hagenbuch, and Craig Stout.
     The treasurer’s report for December 31, 2016 was reviewed and filed for audit.

ROAD REPORT:
     Roadmaster Jim Phelps asked if the supervisors would look into starting direct deposit for the township workers.

OLD BUSINESS:
     The design phase for the USDA sewer project is almost complete. A permit application needs to be submitted to DEP for the plant renovations. A motion was made by Furney, second by Phelps to sign the application form and get it notarized. Motion carried by two yes votes.

NEW BUSINESS:
     Three candidates have expressed an interest in the vacant supervisor position: Dustin Walker, Zack Weida, and Gerry Yushinsky. After some discussion, a motion was made by Furney, second by Phelps to appoint Dustin Walker to fill the spot for the remainder of this year. Motion carried by two yes votes.
     The amendment to Ordinance #28 – Holding Tanks has been advertised. A motion was made by Phelps, second by Furney to adopt this amended ordinance. Motion carried by two yes votes.
     A sewage planning module for the Empet subdivision has been submitted for the township’s review before going to DEP. A motion was made by Furney, second by Phelps to sign the municipal section. Motion carried by two yes votes.

PUBLIC COMMENTS:
     Craig Stout described the baseball association plans to improve the batting cage area. They would like the township to provide a tri-axle load of 2B stone to level out the area before adding concrete and astro turf. A motion was made by Furney, second by Phelps for the township to provide the stone and make arrangements to get it delivered. Motion carried by two yes votes.

     A motion was made by Phelps and seconded by Furney to adjourn the meeting at 7:28 PM.

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January 3, 2017

     The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Doug Phelps at 7:23 PM. Supervisor Furney was present along with Secretary/Treasurer Carolyn Jennings, Roadmaster Jim Phelps, and Township Solicitor Jamie Hailstone. Visitors present were Ted Brewster, Jean Kelly, Jacob Rosen, and Dale Ferger.
     The minutes of December 20th were reviewed and accepted by Furney. Phelps abstained as he was not present at that meeting. The bill list for December 31st was approved as printed on a motion by Phelps, second by Furney. Motion carried by two yes votes. The bill list for January 3rd was approved as printed on a motion by Furney, second by Phelps. Motion carried by two yes votes. The treasurer’s report will be available at next month’s meeting.

PUBLIC COMMENTS: None

ROAD REPORT:
     Roadmaster Jim Phelps reported that they have been making repairs to the equipment and will work on sign installation as the weather allows.

OLD BUSINESS:
     The holding tank ordinance can be amended to allow for a commercial exception under DEP regulations. A motion was made by Furney, second by Phelps to advertise this proposed change to Ordinance #28. Motion carried by two yes votes.

NEW BUSINESS:
     A motion was made by Phelps, second by Furney to accept the 2017 JHA service agreement and fee schedule. Motion carried by two yes votes. The supervisors discussed placing an advertisement for the supervisor vacancy to find any candidates who would be interested. A special meeting will be held on Wednesday, February 1, 2017 at 7:00 PM to appoint a new supervisor and also for general purposes.

PUBLIC COMMENTS:
     Jacob Rosen asked for an explanation about the contaminated soil that Cabot had asked the township to sign for.
    Jean Kelly wanted to clarify that the Tyler Lake Road lawsuit is not closed and that the roadwork changes still need to be finished and approved. She also noted that while there was no cash settlement involved, the case has been costly for both sides paying their own legal and engineering fees.
     Dale Ferger asked how the $1.9 million loan for the sewer will affect the borrowing ability of the township.

     A motion was made by Phelps and seconded by Furney to adjourn the meeting at 7:50 PM.

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January 3, 2017 (Reorganization)

The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.

A motion to appoint Doug Phelps as Temporary Chairman was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to appoint Carolyn Jennings as Temporary Secretary was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to nominate Doug Phelps as 2017 Chairman of the Board was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to nominate Sue Furney as 2017 Vice-Chairman was made by Phelps, second by Furney. Motion carried by two yes votes.

A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Furney, second by Phelps. Motion carried by two yes votes. Compensation will be set at an Executive Session.

A motion to vacate the position of Assistant Secretary was made by Phelps, second by Furney. Motion carried by two yes votes.

A motion to appoint Jim Phelps as Roadmaster was made by Furney, second by Phelps. Motion carried by two yes votes. Compensation will be set at an Executive Session.

A motion to appoint Rob Weida as Assistant Roadmaster was made by Phelps, second by Furney. Motion carried by two yes votes. Compensation will be set at an Executive Session.

A motion to recognize Jim Phelps, Rob Weida, and Harry Buchanan as full-time employees and Carl Colwell, Steve Welch, Wayne Frederici, Trevor Payne, Andy Brigham, Todd Decker, and Jerry Yushinsky as part-time employees was made by Phelps, second by Furney. Motion carried by two yes votes. Compensation will be set at an Executive Session.

A motion to set the Treasurer’s Bond for 2017 at $1,500,000 was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Phelps, second by Furney. Motion carried by two yes votes.

A motion to appoint Dorothy Hagenbuch to serve as Chairman of the Vacancy Board was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to appoint Peoples Security Bank & Trust as the depository for township funds was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Phelps, second by Furney. Motion carried by two yes votes.

A motion to certify Carolyn Jennings as the voting delegate to the State Convention was made by Furney, second by Phelps. Motion carried by two yes votes.

A motion to establish the paid employee holidays as May 29th - Memorial Day, July 4th - Independence Day, September 4th - Labor Day, November 23rd and 24th - Thanksgiving Day and the day after, December 25th - Christmas, and January 1, 2018 - New Years Day was made by Phelps, second by Furney. Motion carried by two yes votes.

Old Business: A motion to accept the resignation of Conrad Owens was made by Furney, second by Phelps. Motion carried by two yes votes.

Public Comments: Dale Ferger wanted to point out that the solicitor is to work solely on behalf of the township.

A motion was made by Phelps, second by Furney to close the reorganization meeting at 7:22PM.

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